Mindlance · 8 hours ago
Talent Acquisition Coordinator
North Chicago, IL
Contract
Onsite
Entry Level
$30/hr - $31/hr
2+ years expMindlance is a company in the Pharmaceutical/Biopharmaceutical sector, and they are seeking a Talent Acquisition Coordinator to support Recruiters in the recruitment process. The role involves scheduling interviews, managing candidate travel, and ensuring compliance with federal mandates while providing excellent customer service to candidates and hiring managers.
Human Resources
Hiring Manager
Akansha Gupta
Responsibilities
Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt
Arrange candidate domestic and international travel, accommodations, etc. Process expense reimbursements through Debit Card process prior to interview
Send interview evaluation forms to interview team 48 hours prior to interview. Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews
Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process
Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements)
Update ATS (Taleo) candidate statuses and upload interview schedules
Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff
Process pre-employment screens through completion, inclusive of background and drug screens
Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience
Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group
For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience
Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business
Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief session
Qualification
Required
Bachelor's degree preferred. Degree in Human Resources is preferred
Minimum of 2 years of previous experience in staffing coordination or in a HR environment
Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company
Demonstrated strong communication skills, written and oral. Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills
Effectively handles multiple tasks and ability to prioritize workload
Proficiency in databases and ability to use MS Office products
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-04-14
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