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Howard Hanna Real Estate Services · 3 days ago

Administrative Assistant

Endwell, NY

Full-time

Onsite

New Grad, Entry Level

Howard Hanna Real Estate Services is a company that provides real estate services, and they are seeking an Administrative Assistant to support the branch office and sales agents. The role involves processing real estate transactions, managing advertisements, and performing general secretarial duties.

Real EstateReal Estate Brokerage

Responsibilities

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department

Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department

Orders installation and removal of signs, as well as maintains office sign inventory

Accurately maintains the Lock Box inventory and logs

Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents

Processes checks for funds involved in real estate transactions

Processes documents for new agents, including dues, board fees and applications

Updates real estate transaction data into computer system

Answers telephone and greets visitors

Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner

May perform other duties as assigned

Process earnest money and commission check deposits

Co-ordinate and process files in conjunction with the TC team

Qualification

Customer service skillsClerical skillsComputer skillsBasic accounting knowledgeOffice administrative experienceProfessional communicationProblem solving skillsConfidential material handling

Required

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills

Ability to communicate professionally in oral and written fashion

Must possess strong clerical, statistical and administrative skills

Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy

High school diploma required; business school education desirable

Knowledge of basic accounting, bookkeeping and computer skills required

Ability to work independently on confidential material

Must possess good judgment and problem solving skills

Ability to maintain skills required through training offered by the company or outside sources