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MelroseWakefield Hospital · 16 hours ago

Residency Program Coordinator - Pediatrics

Tufts Medical Center - Corporate Location

Full-time

Onsite

Entry Level

$26.87/hr - $33.59/hr

1+ years exp

Tufts Medical Center is seeking a Residency Program Coordinator for their Pediatrics department. This role provides administrative and operational support for the residency program, ensuring compliance with ACGME standards and managing various educational activities and logistics.

Health CareHome Health CareMedical Device

Responsibilities

Works with program leadership to maintain and distribute a resident's handbook, which will include department specific policies, procedures, and information

Processes and tracks CME resident reimbursements for qualifying educational expenses

Coordinates and administers in-training examinations for residents

Manages daily operations of residency program, ensuring compliance with ACGME and institutional policies

Maintains accurate records and documentation for accreditation, evaluation, and reporting purposes

Coordinates bi-annual Clinical Competency Committee (CCC) meetings and tracks milestone completion on ACGME portals

Manages Program Evaluation Committee (PEC) meetings, ensuring compliance with ACGME standards

Mandatory attendance to the monthly coordinator meeting hosted by GME

Coordinates clinical and didactic schedules, ensuring appropriate faculty and resident assignments

Oversees resident rotation schedules, working with program leadership and hospital departments

Organizes and tracks evaluations, faculty feedback, and performance milestones using New Innovations

Enters and manages block schedule setup in MedScheduler and ensures synchronization with New Innovations

Manages New Innovations and the residency program evaluation system. Enters and creates new evaluation forms and tracks duty hours

Tracks faculty and resident completion of evaluations and sends out reminders

Manages residency and fellowship recruitment via ERAS and NRMP, coordinating interview days and faculty assignments

Supports Thalamus scheduling for applicant interviews and assists on interview days

Facilitates onboarding for new trainees, including credentialing, orientation, and compliance documentation

Maintains ACGME-mandated records and reporting, including program evaluations and resident performance tracking

Supports annual program updates via WebADS

Uploads milestones twice a year to the ACGME and specialty board platform

Assists with self-study and site visit preparation to ensure continued accreditation

Organizes and supports special events, including graduation and intern orientation

Maintains resident praise documentation, tracking positive feedback and commendations

Manages one-time payments and time off requests for residents

Ensures accurate program letters of agreement (PLAs) per ACGME and institutional guidelines, collects signatures, and submits to GME for review and finalization

Qualification

GMEACGME accreditationProgram coordinationMicrosoft Office SuiteNew InnovationsERASMedSchedulerOrganizational skillsCommunication skillsInterpersonal skillsProject management skillsAttention to detail