NEOGOV · 7 hours ago
Administrative Assistant III (Emergency Communications)
Yorktown, VA
Full-time
Onsite
Mid, Senior Level
$44K/yr - $44K/yr
5+ years expNEOGOV is a company that supports the Department of Emergency Communications in York County. The role involves performing clerical, administrative, and fiscal duties, providing support to the Director and staff, and managing various office responsibilities to ensure efficient operations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs a variety of clerical, administrative, fiscal and general office duties in support of the Department of Emergency Communications
Scans, photocopies, and binds and laminates documents as needed
Prepares and distributes correspondence, detailed reports, and memoranda
Maintains files for a variety of records, reports, documents and correspondence
Responsible for screening and independently handling routine inquiries by telephone and in person
Provides clerical and administrative support to the Director of Emergency Communications and additional support to other administrative staff in the Emergency Communications Department when necessary
Serves as office receptionist, answers the telephone and greets visitors; receives and responds to numerous inquiries; refers inquiries to appropriate personnel as needed
Distributes incoming and outgoing correspondence; receives and distributes packages from Federal Express and UPS
Prepares and mails a variety of documents and correspondence as required
Responsible for logging and destroying departmental records per the Library of Virginia records retention schedule
Maintains department’s conference/situation training room and back conference room calendar(s)
Maintains keys to locked cabinets throughout the department
Coordinates travel arrangements for the Director of Emergency Communications and other staff as needed in connection with off-site training
Maintains the calendar for the Director of Emergency Communications; coordinates and schedules meetings based on the Directors schedule
Obtains VCIN/CJIS documents from the Police Departments of the City of Poquoson, the County of James City, and the City of Williamsburg on a weekly/bi-weekly basis
Orders and maintains an adequate inventory of uniforms, office and cleaning supplies; oversees service contracts for office equipment; receives, submits, logs and follows up on work orders using a computerized work order system; receives, submits and logs radio and equipment repairs
Performs a variety of purchasing/financial functions which may include entering individual expenditures for all department p-card holders into department expenditure spreadsheets, matching p-card reports to the monthly statements for processing in WORKS and reconciling p-card statements with department expenditure reports
Schedules interviews and assists with recruitment by testing new applicants for dispatcher positions
Qualification
Required
Graduation from high school supplemented by course work in secretarial science or business practices, and 5 years of experience in administrative or clerical work, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
Must be a current commissioned Notary in the Commonwealth of Virginia in good standing
Able to obtain and/or maintain certification in the Virginia Criminal Information Network (VCIN)
Successfully complete and maintain training for access to sensitive Criminal Justice Information Services (CJIS) which will be provided by the department
This job is contingent upon successful completion of pre-employment checks to include background checks
Excellent communication skills
Thorough knowledge of office practices and administration
Thorough knowledge of business English
Thorough knowledge of basic arithmetic and financial computations to include addition, subtraction, multiplication, division, percentages, and fractions
Thorough knowledge of word processing, database, and spreadsheet software
Effective oral and written communication skills
Ability to exercise independent judgment, initiative, and attention to detail in completing job duties
Ability to exercise tact and courtesy in frequent contact with public safety partners and the general public
Ability to type at an acceptable rate of speed, and use personal computer equipment with word processing, spreadsheet, and data base software with reasonable speed and accuracy
Benefits
Medical, dental, and vision insurance
Health savings accounts
VRS retirement
Group life insurance
Deferred compensation
Flexible spending accounts
Employee assistance program
Paid holidays
Paid leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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