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NEOGOV · 3 hours ago

Human Resources Assistant / Human Resources Assistant - 184305

Richland County, SC

Full-time

Onsite

New Grad, Entry Level

$39K/yr - $41K/yr

NEOGOV is looking for a Human Resources Assistant to join the Department of Motor Vehicles in South Carolina. The role involves maintaining the agency's badge issuance process, supporting the hiring process, and ensuring compliance with HR policies and procedures.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Maintains agency badge issuance and replacement process, including generating new badges, suspending access, and deactivating badges

Designs badges that align with branding guidelines set by the agency. Input and update employee access needs and relevant information into the agency's dedicated database and security system

Collaborates with the Office of Inspector General and other stakeholders to ensure the accuracy and currency of access information

Maintains a comprehensive tracking system for all badges issued, including activation, updates, deactivation, suspension, and access level details via tracking log and generated reports in Access Control system

Issues and tracks temporary and contractor badging projects for the agency in direct partnership with OIG and Facilities Management

Disseminates hiring packets for routing and signature

Communicates routing status to employment and recruitment team

Uploads final hiring packets into OnBase filing system including any attached payroll information

Sends out regret information as part of the Agency's hiring process

Closes out and archives vacancies in the hiring system

Schedules interviews and coordinates interviewees to and from interviews upon management request

Prepares new hire orientation folders and paperwork

Creates new hire fob and computer password handout information

Uploads pictures of new employees to IT and into the agency's security access system

Works in close partnership with IT to resolve password issues

Maintains I-9 forms and required documentation on all DMV employees, including separated employees. Ensures all I-9 forms are inputted into the E-Verify system within 3 days of the employee’s orientation date. Runs reports in E-Verify and reviews issues to escalate or that warrant review by Homeland Security

Responsible for scanning all active and non-active personnel files to OnBase

Opens, sorts, and delivers mail to Human Resources

Makes copies of FOIA documents upon request by FOIA Manager and Legal Department

Serves as liaison between the Office of Human Resources and the Warehouse, including archiving files according to archiving schedule, retrieving former employee records, and maintaining the active log of former employee records stored

Assist in the daily job posting process as needed. The process includes posting, disseminating, communications, following up, updating, logging, reposting, reconciling and closing out job postings. Disseminates applications on a determined basis and/or upon request

All other duties and projects as they become available and assigned

Qualification

Human Resource ManagementRecruiting PoliciesData AnalysisEffective CommunicationRelationship Building

Required

A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience

Must complete a nationwide criminal background check to include finger printing

Knowledge of principles and practices of human resource management

Knowledge of recruiting and employment policies and procedures

Ability to establish and maintain effective working relationships

Ability to communicate effectively

Ability to make and communicate decisions

Ability to analyze data and present ideas effectively

Employee works under direct supervision of the HR Manager with day-to-day guidance

Discretion is allowed in making decisions in areas that are routine and well defined

Situations involving special circumstances must be referred to the HR Manager

Must be able to work in a busy office environment where processing volume and meeting deadlines are required

Benefits

Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)

15 days annual (vacation) leave per year

15 days sick leave per year

13 paid holidays

State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)

An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household

Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.