Durham Academy · 1 day ago
Philanthropy Gifts & Operations Coordinator
Durham, NC, US
Full-time
Onsite
Entry Level
2+ years expDurham Academy is an independent day school committed to preparing students for moral, happy, and productive lives. The Philanthropy Gifts & Operations Coordinator plays a key role in managing gift entry, donor acknowledgments, and supporting events to ensure the smooth operation of the Office of Philanthropy.
Primary/Secondary Education
Responsibilities
Accurately enter and record all gifts on a daily basis, including but not limited to gifts, pledges, pledge payments, and related details
Assist the Philanthropy Services Manager in coordinating with the Business Office to process gifts made through payroll deductions, online gifts, mailed checks, stock and wire transfers
Coordinate with donors, financial advisors, and matching gift companies
Regularly update donor records and monitor and maintain data integrity
Promptly and accurately acknowledge all gifts, pledges, and pledge payments
Draft and tailor acknowledgment letters to align with the various giving seasons and milestones throughout the school year
Notify parties of gifts made in honor or memory of a community member
Maintain organized filing systems (digital and physical) for documents, records, and team resources
Assist team with the logistical planning and execution of reunions, alumni gatherings, on-campus celebrations, and donor stewardship events
Oversee event record-keeping processes, including online registration setup, guest lists, nametags, check-in procedures, communication with attendees, and event records in the school database
Support the Philanthropy office with general administrative duties, project management, the office calendar, and cross-departmental coordination
Manage the in-house mailing process — including printing materials, labeling, stuffing, and preparing mail for delivery — to ensure accurate, timely, and high-quality communications from the Philanthropy office
Order office paper and supplies, oversee maintenance requests, and maintain vendor accounts
Assist with day-to-day operational tasks as requested by various team members, ensuring timely and accurate completion
Provide flexible administrative and operational support to team members while reporting directly to the Director of Philanthropy
Qualification
Required
have experience with data entry
be detail-oriented, organized and capable of utilizing technology for data entry
be customer service-oriented, approachable and professional when interacting with colleagues and donors
exercise good judgment, prioritize effectively and demonstrate confidentiality
demonstrate strong organizational skills with the ability to adapt to changing priorities
possess strong oral and written communication skills
include a writing sample with application
Bachelor's degree preferred, with a minimum of two years of data entry experience
Demonstrate proficiency in use of technology: Veracross database, Google Suite, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Zoom, and willingness to learn other emerging technologies
Commitment to Durham Academy's mission to prepare students for moral, happy, and productive lives
Unwavering commitment to donor confidentiality
Ability to work effectively with teams, attend and support events, and engage with the life of the school
Preferred
Experience with database/fundraising software systems (such as Veracross or Blackbaud's Raiser's Edge) is a plus
Independent school and/or fundraising experience, preferred
Company
Durham Academy
Durham Academy is an independent school serving students in pre-kindergarten through grade 12 in Durham, North Carolina.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase