Apply on Employer Site

Rider's Advantage (An APCO Holdings Brand) · 14 hours ago

Project Coordinator

Nocatee, FL, US

Full-time

Onsite

New Grad, Entry Level

Rider's Advantage is seeking a Project Coordinator to support the successful execution and delivery of projects. This role focuses on logistical and financial control, including managing resource capacity, maintaining project schedules, and tracking budget adherence.

Auto InsuranceFinancial ServicesInsurance

Responsibilities

Maintain the central resource management plan, tracking the availability, capacity, and utilization of all assigned project personnel (internal and external)

Coordinate with functional managers and the Project Manager to identify and secure necessary resources for project tasks and phases

Monitor resource allocation to prevent over-utilization or capacity conflicts across different projects

Proactively flag and escalate resource shortages, skill gaps, or potential bottlenecks to the Project Manager

Assist in onboarding new team members by ensuring they have the necessary access, tools, and project information

Administer the project's time tracking system, ensuring all team members submit accurate and timely weekly timesheets

Review and validate timesheet entries against scheduled project tasks, escalating discrepancies or adherence issues to the Project Manager

Generate regular time and effort reports to analyze actual hours worked against planned effort and budget estimates (Earned Value analysis support)

Provide regular reports on team utilization and billable hours to support invoicing and financial tracking

Assist the Project Manager in tracking the project budget, monitoring expenditures, and comparing actual costs against the budget baseline

Process and track project-related purchase orders, invoices, and vendor payments, ensuring accurate financial record-keeping

Report on budget variances and financial risks, providing data to support budget forecasting and burn-rate analysis

Organize and maintain all project-related financial documentation (invoices, contracts, expense reports)

Serve as a central point of contact for routine communication between the Project Manager, project team, and functional department leads

Organize, store, and maintain all official project documentation, ensuring files are up-to-date, secure, and easily accessible

Prepare and format project status reports and presentations for stakeholders and management

Qualification

Project management toolsResource schedulingBudgetingFinancial trackingMicrosoft ExcelOrganizational skillsCommunication skillsTime managementAttention to detailProject management principles

Required

Strong proficiency in project management tools (e.g., Microsoft Project, Smartsheet, Jira, Trello) and Microsoft Office Suite, particularly Excel for data analysis and reporting

Demonstrated experience with resource scheduling and time management tools

Excellent organizational, time management, and meticulous attention to detail

Strong verbal and written communication skills with the ability to interact effectively with all levels of the organization

Basic understanding of project management principles (e.g., Waterfall, Agile) and project budgeting/financial tracking

Ability to work independently, prioritize multiple tasks, and maintain composure in a fast-paced environment