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Det-Tronics (Detector Electronics, LLC) · 5 hours ago

Senior Accounts Payable Specialist

US - Minn, Minneapolis, MN, US

Full-time

Onsite

Senior Level

$75K/yr - $85K/yr

5+ years exp

Spectrum Safety Solutions is a global leader in fire detection and suppression solutions. They are seeking a detail-oriented Senior Accounts Payable Specialist to join their accounting team, responsible for processing vendor invoices, managing payment schedules, and ensuring the accuracy of all payables.

IndustrialManufacturingPublic Safety

Responsibilities

Review, verify, and process incoming vendor invoices for accuracy, completeness, and compliance with company policies

Ensure invoices are properly coded and matched with purchase orders, receipts, or contracts

Assist with the timely processing of vendor payments, including checks, ACH, and wire transfers

Maintain and update payment schedules, ensuring that all vendor obligations are met on time

Prepare weekly and monthly payment runs for approval by the AR/AP Manager

Reconcile accounts payable aging reports to ensure the accuracy of outstanding liabilities

Investigate and resolve discrepancies between vendor statements and internal records

Assist in month-end and year-end closing processes by providing necessary reports and documentation

Communicate with vendors regarding payment inquiries, discrepancies, and account issues

Maintain positive relationships with vendors to resolve billing disputes or payment concerns efficiently

Maintain organized, accurate, and up-to-date accounts payable records, including supporting documentation

Assist with preparing accounts payable reports for management and auditors

Provide support during internal and external audits, ensuring compliance with all relevant financial regulations and company policies

Work closely with other departments (e.g., Purchasing, Receiving, and Finance) to ensure smooth and accurate processing of payments

Assist the AR/AP Manager with projects or initiatives aimed at improving process efficiencies and compliance

Other Tasks as assigned by manager

Qualification

Accounts Payable ExperienceMicrosoft ExcelAccounting SoftwareFinancial Regulations KnowledgeCommunication SkillsProblem-Solving AbilitiesTask PrioritizationERP Systems FamiliarityAttention to Detail

Required

5-7 years of experience in accounts payable, with a solid understanding of AP processes, including invoice verification, payment processing, and account reconciliation

Bachelor's degree in Accounting, Finance, or a related field is preferred

Proficient in Microsoft Excel, Word, Power Point and other accounting software (e.g., JDE Edwards, SAP, Oracle, QuickBooks, or similar)

Strong understanding of accounts payable processes, including payment cycles, purchase order matching, and reconciliation

Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors and internal teams

High attention to detail and strong problem-solving abilities

Ability to prioritize tasks, meet deadlines, and handle multiple responsibilities in a fast-paced environment

Knowledge of relevant financial regulations and best practices in accounts payable