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The Keith Corporation · 1 day ago

Administrative Coordinator

TKC MS, Charlotte, NC, US

Full-time

Onsite

Entry Level

$0/hr - $25/hr

1+ years exp

The Keith Corporation is a management services company, and they are seeking an Administrative Coordinator to manage day-to-day administrative processes. The role involves coordinating with various stakeholders to ensure efficient operations and performing a variety of administrative tasks.

ConsultingInformation TechnologyRobotics

Responsibilities

Answer telephone and email and provide requested information as appropriate

Schedule corrective and preventive maintenance work order

Reconcile monthly Expense Report for Maintenance Technicians for review and approval by Property/Facility Manager, and submits for payment

Assist Service Coordinator in other tasks deemed necessary

Ordering/picking up supplies and materials

Prepare reports and spreadsheets as needed

Maintain integrity of data located on the M drive, ensuring property information is current and accurate

Prepare any invoices to be sent for non-standard services

Submit new hire, spring, and winter uniform orders for employees

Maintain organization and stocking of third-floor common areas (kitchen, lobby, conference room, etc.)

Assist with the preparation of proposals and presentations as needed

Coordinate travel plans for Director and Division Manager as needed

Prepare a weekly report for Property/Facility Manager and/or Operations Manager showing work orders completed, outstanding (open) work orders, and status of outstanding work orders

Make revisions daily as required to accommodate emergencies or work not completed

Prepare required monthly reports for the facility

Prepare other required reports and spreadsheets as requested

Enter and retrieve data from database programs

Communicate with SUITE 100 on any on-call changes, property updates, etc

Will have complete administrative level reporting and tracking responsibilities

Support Service Coordinators across TKC portfolio

Conduct meetings as necessary with Maintenance Technicians and Service Coordinators across portfolio to maintain systems

Setup and manage vendors across TKC portfolio

Maintain, assign and submit service request as necessary

Verify all work orders for TKC Property Management locations

Verify and invoice clients at TKC Property Management locations

Assist Property/Facility Manager and/or Operations Manager in other tasks deemed necessary

Other duties as assigned

Qualification

MS Office proficiencyAdministrative experienceData entry skillsCommunication skillsOrganizational skills

Required

High School Diploma or equivalent

1-3 years of experience with similar duties

Valid driver's license

High proficiency in MS applications including Word, Excel, PowerPoint and Outlook

Demonstrated possession of knowledge, skills and abilities gained through at least 1 year as administrative assistant experience, or an equivalent combination of education and experience

Ability to operate office equipment such as copiers, personal computers, and fax machines