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New Vista KY · 3 days ago

Office Assistant- Float No Holidays/Superb Benefits!

Paris, KY

Full-time

Onsite

Entry Level

2+ years exp

New Vista KY is dedicated to improving the lives of individuals in the community, and they are seeking an Office Assistant for Administrative Services. This role involves providing comprehensive support for corporate administrative functions, including reception, event planning, and office management tasks.

AssociationHealth CareHospitalNon Profit

H1B Sponsor Likely

Responsibilities

Provide invoice and purchase order processing through Trinforms, ensuring accurate record-keeping

Schedule conference and training room requests

Assist in the planning and execution of organization-wide events, including logistics, materials, and coordination

Gather and assemble materials for training events

Monitor and manage office supplies, IT consumables, office equipment and copier supplies; monitor inventory levels and initiate orders as needed

Update ADP for company property, configure and issue key cards, and manage cellular devices

Provide main coverage for the reception desk and telecommunications

Provide distribution of mail and other parcel

Maintain EOC records

Coordinate fire extinguisher service and fire alarm inspections

Generate training certificates for external training attendees

Assist payroll in scanning and required mailings, and provide support for verifications and audits

Manage PDS background checks

Qualification

Office administrationEvent planningData entryInventory managementCommunication skills

Required

High School diploma or equivalent

2 years experience in a business/healthcare environment

Valid driver's license, reliable transportation, and proof of auto insurance

Preferred

Associate degree in business administration or related field

Benefits

Superb Benefits

Company

New Vista KY

New Vista is a non-profit community mental health center with 2,000 employees working at 74 program locations in 30 Kentucky counties.

Founded in 1965

Lexington, Kentucky, USA

1001-5000 employees

https://www.newvista.org

H1B Sponsorship

New Vista KY has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2023 (1)