thunder::tech · 1 week ago
Office Manager/Bookkeeper
United States
Full-time
Remote
Mid Level
$55K/yr - $65K/yr
3+ years expthunder::tech is a company looking for an Office Manager/Bookkeeper to join their Operations Department. The role involves managing office services, financial tasks, and providing organizational support while working closely with various departments. The ideal candidate should thrive in a fast-paced environment and possess excellent customer service skills.
Digital MarketingGraphic DesignInformation TechnologyWeb Development
Hiring Manager
Marc Theodore
Responsibilities
QuickBooks Online, invoicing, A/R, A/P management with Vice President of Operations’ oversight
Shared billing and collections with Vice President of Operations
Media tracking with the Lead of Performance Marketing and appropriate Account Manager
Commission tracking, 3rd party billing and markup
Basic data entry within internal system (Gadget) and related research
Management of new project entry and client invoicing
Audits of client lists and projects, with Client Services Department
Time clock approvals via internal system (Gadget)
Tracking of new project work and new clients with Account Managers
Management of hosting, domains and audits with Development Team
Billing, including new contract billing/invoicing and vendor payables
Coordinate office activities
Opening/closing delegations in office
Office supply management and purchasing
Major purchases completed with Vice President of Operations’ approval
Work with CEO on various tasks and coordination
Maintain company calendar, events other internal system (Gadget) entries
Event ticket coordination/tracking
Booking travel and accommodations for team members
Liaison with team members, clients and vendors
Implementing and maintaining process and office operating systems
New hire intake/exit offboarding, as related to non-HR duties
Performs other related duties as required and assigned
Qualification
Required
A Bachelor's Degree and/or related programs or 5+ years relevant work experience
QuickBooks Online Experience-Service Based, Billing, Collections, Client Entry
PNC Pinacle Commercial Banking
Proficient in 365 Platform-Word, Excel, Outlook, and other similar programs. Demonstrated experience or ability to quickly learn digital tools, including Basecamp, Concur, etc
Exercises leadership qualities daily, motivated, self-managed and the ability to complete items unsupervised
Dependable, consistently at work and on time
Prioritizes and plans work activities, has excellent organizational skills and uses time efficiently
Demonstrates accuracy, thoroughness and monitors own work to ensure quality
Contributes to a positive, dynamic and effective working environment
Excellent written and verbal communication skills, with a high level of attention to detail with financial numbers, rates and contract entry
Ability to work independently and as a part of a team
Strong organizational skills and the proven ability to manage multiple tasks and deadlines simultaneously
Strong critical thinking skills with a proactive approach to identifying and solving routine challenges
Open to giving and receiving constructive feedback to improve performance
Desire to continually learn and iterate to improve overall work
Benefits
Medical, Dental, RX, and Vision
Long Term Disability
Short Term Disability
Life Insurance
Paid Paternity Leave
401k + Match Eligibility
Anniversary Recognition with Yearly Incentive
Vacation and Sick Time
Anniversary + Birthday Off
Pet Bereavement
Mental Health Days
Harvest Owl Lunch Subsidy
Company
thunder::tech
thunder::tech is an information technology services provider company.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jason Therrien
Founder and President
Company data provided by crunchbase