Everett Public Schools MA · 1 day ago
Payroll And Benefits Specialist
Everett, MA
Full-time
Onsite
Entry, Mid Level
$65K/yr - $80K/yr
2+ years expEverett Public Schools is seeking a Payroll and Benefits Specialist to ensure accurate and timely payroll processing for all staff while administering employee benefits. This role involves maintaining payroll records, resolving discrepancies, and serving as the primary contact for employee benefits inquiries.
EducationHigher Education
Hiring Manager
Elaine Monge
Responsibilities
Payroll processing & compliance, prepare and process weekly payroll, providing backup support for bi-weekly/monthly cycles, and managing calculations for stipends, extracurricular activities, and longevity payments in accordance with the Collective Bargaining Agreement(CBA) labor contracts
Maintain confidential employee payroll records, files, and documentation, including timesheets, direct deposits, enrollment, and tax forms, conducting regular quality control audits for data integrity
Reconcile payroll, resolve any discrepancies, and process adjustments, pay increases, transfers, leaves (FMLA/PPL), and handle manual check requests through City Hall for terminations and missed payments as needed
Review new hire onboarding files for quality control assurance against Payroll/HRIS system(Harpers Payroll Forward)
Research and analyze payroll inquiries and process wage calculations when necessary
Benefits Administration, distributes all benefits enrollment materials and determines eligibility, tracks all employee benefits (medical, dental, vision, FSA, 403b), including status changes
Perform routine audits of wages and benefits, ensuring adherence to the district’s policies and regulations
Assists with the annual open enrollment and new hire orientations
Primary point of contact for employee benefits questions, claims, and plan interpretation. Frequently communicate with City Hall benefits specialists to ensure accurate enrollment into the benefits portals
Coordinate with HR and City Retirement on retirement benefit-related matters
Maintain specific records for longevity, salaries, and contract-related compensation
System management, utilize and maintain HRIS/Payroll systems, assisting with updates, implementations, and process improvements to increase efficiency
Performs other duties as assigned
Qualification
Required
Extensive knowledge of payroll processing and employee benefits administration and compliance with FLSA, ACA, state, and federal laws
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite or related software
Proficient with or the ability to quickly learn payroll software
Ability to work successfully and collaboratively in a deadline-based environment
Ability to maintain confidentiality and data integrity
Bachelor's degree in accounting and/or human resources or related field of study
Two years of experience in payroll preferred
Demonstrated knowledge of school district structure
Demonstrated knowledge of Harpers Payroll and Aspen
Demonstrated proficiency in Google Workspace/Microsoft Office
Preferred
Experience utilizing Harpers Payroll
Experience processing school district payroll and benefits
Benefits
Medical
Dental
Vision
Flexible Spending Accounts(FSA)
403(b) plans
Company
Everett Public Schools MA
Everett Public Schools is committed to providing rich, rigorous and culturally responsive learning experiences for all students and empowering educators to reach new heights in a premier school district
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
Massachusetts Life Sciences Center
2017-03-02Grant· $0.06M
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