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ZenBusiness · 12 hours ago

Executive Assistant and HR Coordinator

United States

Full-time

Remote

Entry, Mid Level

2+ years exp

ZenBusiness is a remote company focused on helping entrepreneurs launch and run their businesses. The Executive Assistant and HR Coordinator plays a crucial role in providing administrative support to ensure smooth operations across executive and HR functions.

Business DevelopmentBusiness Information SystemsFinTechInternet

Responsibilities

Manage and coordinate calendars, travel, meetings, and logistics for the Executive Team and Board of Directors

Coordinate executive off-sites, company-wide meetings, company culture initiatives, and special events where applicable

Handle sensitive information with the utmost discretion

Provide high-level administrative support, including expense reporting and vendor coordination

Complete and track employment and income verification requests

Maintain and organize HR compliance documentation, including required postings and employee notices

Receive, distribute, and process HR-related mail and forms

Contribute to HR projects and initiatives as assigned, including policy updates, employee engagement activities, and compliance audits

Support HR operations, including swag distribution, onboarding, system tickets, and updates to HR documents and templates

Qualification

Executive Assistant experienceHR compliance knowledgeG-Workspace knowledgeMacOS knowledgeMultitasking abilityCommunication skillsAttention to detailTeam collaboration