Tech Economy · 5 hours ago
Coordinator, Office Services
Seattle, WA
Full-time
Onsite
New Grad, Entry Level
$61K/yr - $73K/yrTech Economy is consistently recognized as one of the world’s best places to work. The Office Services Coordinator plays a central role in delivering a seamless, high-quality in-office experience for employees, clients, recruits, and visitors, supporting daily operations and event logistics.
Management Consulting
Responsibilities
Submit building-maintenance work orders using the property management’s online system
Compile and complete monthly payment and chargeback reports including parking validation, access badges and catering error-free, and submit them by the respective deadlines
Serve as first line coder for all office services expenses
Assist in preparations of new hire and transfer employees, including adding names to the visitor management system prior to arrival and creating access badges
Coordinate access cards proactively and error-free, including ordering, programming, uploading photos, deactivating, and auditing
Order office supply and café inventory
Participate actively on the Life Safety Team and complete necessary training such as First Aid certification
Ensure emergency supplies are stocked and checked quarterly and that walkie-talkies, AED, and satellite phone are tested monthly
Maintain vendor relationships with courier services, janitorial services, and security. Support special maintenance and process improvement projects and other duties as assigned
Open and close Reception daily and maintain tidiness of the reception and café area. Replenish coffee and cereal, clean countertops, maintain the espresso machine, and manage the dishwasher daily
Serve as a general information resource for all callers, visitors, and Bain employees
Respond promptly and professionally to reception email requests
Register all visitors via building management’s online system and greet them warmly
Provide proactive support in coordinating logistics for a high volume of client and internal meetings across various departments, including room scheduling, conflict resolution, catering, parking validation, and after-hours service coordination
Support non-marquee events and social connectedness in partnership with the local Connects team
Assist with functional team gatherings, recruiting event logistics, Community Impact Day outreach, and fundraising and volunteer efforts
Support class social chairs with programming coordination
Manage the office calendar by proposing annual event dates, sending invitations, and maintaining ongoing schedule adjustments. Support coordination of office-wide, practice-area, or leadership-driven programming
Support Office Services leadership with cross-office initiatives, pilots, and other special projects. Share and implement best practices with OS leaders across the region
Qualification
Required
Previous experience working in a demanding customer service-oriented environment, preferably professional services
High school degree required; BA/BS degree preferred
Strong knowledge of computer software applications, particularly Outlook, Excel, PowerPoint, and Word
Demonstrates strong interpersonal skills with a positive, personal, and professional image
Displays customer service-oriented behavior and is responsive to customer needs in a polished manner
Outstanding attention to detail and organizational skills
Strong ability to juggle and prioritize multiple tasks simultaneously
Ability to handle stressful situations with poise, understanding, and tact
Exemplary judgment and ability to maintain a high level of confidentiality
Must be dependable and reliable. Ability to work independently with minimal supervision
Benefits
Annual discretionary performance bonus
401(k) plan with an annual employer contribution based on years of service
Bain pays 100% individual employee premiums for medical, dental and vision programs
Generous paid time off, including parental leave, sick leave and paid holidays
Fully vested 401(k) company contribution
Paid Life and Long-Term Disability insurance
Annual fitness reimbursements
Company
Tech Economy
Tech Economy offers pre-investment, post-investment, and pre-exit technology consulting services to private equity firms.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknown2021-06-14Acquired
Leadership Team
Dom Glavach, CISSP
Executive Partner
Company data provided by crunchbase