Apply on Employer Site

Warby Parker · 23 hours ago

Payroll Manager

New York, NY

Full-time

Onsite

Mid, Senior Level

$101K/yr - $115K/yr

5+ years exp

Warby Parker is seeking a sharp-as-a-tack Payroll Manager to join our Finance team and drive payroll compliance for our 3,000+ employees across the U.S. and Canada. In this role, you will own complex financial processes and ensure compliance with payroll laws while collaborating closely with the Finance, Equity, and Tax teams.

E-CommerceFashionRetail

Responsibilities

Review multi-state U.S. and Canadian payrolls for 16 legal entities (plus more to come!)

Manage two reports and drive the growth and development of the Payroll team

Act as the subject matter expert on payroll compliance and ensure compliance with federal, state, and local tax jurisdictions—monitoring state, provincial, and local registrations for payroll taxes, local health and state unemployment insurance, workers compensation, etc

Ensure proper setup of state and local payroll registrations, including withholding tax, SUI, and any applicable local taxes, and work with the People and Legal teams to ensure compliance with federal, state, and local payroll laws and best practices

Maintain up-to-date knowledge of employment tax and overtime rules, employee 401K, incentive/bonus programs, multi-state payroll, leave pay integration, and termination processing

Ensure timely and accurate W-2 preparation at the end of the year

Partner closely with equity administration to ensure proper taxation of equity related earnings and support accurate and timely processing of equity awards (RSUs, ISOs, NSOs) and ESPP, including withholding, taxation, and reporting

Maintain strong internal controls to support SOX-compliant payroll processes and lead the audits of internal controls, workers compensation, 401k, and payroll tax

Lead cross-functional teams on payroll-related projects—continuously developing processes that are scalable, SOX compliant, and in support of the company’s growth, as well as setting up new systems and vendors

Qualification

Payroll complianceMulti-state payrollCPP certificationADP experienceOracle HCM experienceCanadian payroll processingOrganizationMultitaskingProblem-solvingCommunication

Required

5+ years of payroll-related experience (plus, you've managed large-scale, multi-state payrolls)

Comfortable working independently and owning your work from start to finish

Highly organized and detail-oriented (improving and documenting processes make your heart flutter)

A direct, honest communicator when working with your team and other stakeholders

Someone who makes well-informed decisions

Driven by the highest level of ethics and respectful of confidentiality

A dexterous multitasker who can prioritize several projects without losing focus

Someone who takes your work seriously—but not yourself!

Positive, kind, and excited by a challenge

Not on the Office of Inspector General's List of Excluded Individuals/Entities (LEIE)

Review multi-state U.S. and Canadian payrolls for 16 legal entities (plus more to come!)

Manage two reports and drive the growth and development of the Payroll team

Maintain up-to-date knowledge of employment tax and overtime rules, employee 401K, incentive/bonus programs, multi-state payroll, leave pay integration, and termination processing

Ensure timely and accurate W-2 preparation at the end of the year

Maintain strong internal controls to support SOX-compliant payroll processes and lead the audits of internal controls, workers compensation, 401k, and payroll tax

Lead cross-functional teams on payroll-related projects—continuously developing processes that are scalable, SOX compliant, and in support of the company's growth, as well as setting up new systems and vendors