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Quanata · 6 hours ago

Payroll Manager [Remote-US]

United States

Full-time

Remote

Senior Level

$136K/yr - $160K/yr

6+ years exp

Quanata is on a mission to help ensure a better world through context-based insurance solutions. They are seeking an accomplished Payroll Manager to manage end-to-end payroll operations for a multi-state workforce, ensuring employees are paid accurately and in compliance with all applicable regulations.

AnalyticsArtificial Intelligence (AI)Big DataFinTechInformation TechnologySoftware

Growth Opportunities

Responsibilities

Own the processing of multi-state, in-house payroll for exempt and nonexempt employees, reconciling payroll prior to transmission and verifying exceptions or anomalies. Ensure accurate and timely year end reporting (ACA, W-2)

Manage workflows to ensure all payroll transactions are processed accurately and timely, ensuring documentation and necessary approvals are received, organized, and documented prior to processing payments

Understand proper tax treatment and processing requirements for wages, garnishments and employer paid benefits. Establish, maintain and respond to all matters regarding Federal, State and Local payroll tax matters. Monitor changes and remain current on legal, regulatory or governmental requirements (e.g., wage and hour, garnishments, tax matters, 401(k) and other benefit deductions)

Serve as the Subject Matter Expert for the Paylocity Payroll and Time & Attendance system, working with our Solutions team and vendor on systems updates, upgrades, holiday banking and payroll submission deadlines and down time

Work with our People Operations team to calculate company paid offsets for employees on qualified leaves of absences. Ensure payments are processed in accordance with LOA policies

Partner closely with the People Operations Team on Workers Comp, ERISA, and EEO requirements and filings, overseeing the preparation of required and/or ad-hoc reports to government agencies, insurance companies, or our parent company. Assist with relevant audits and reviews (financial statements, 401k plans)

Work with the Finance Operations and Accounting teams to proactively provide backing for payroll/tax corrections and variances, assist with account reconciliations and provide financial and operational reporting as needed

As the primary Payroll point of contact, champion a positive employee payroll experience by delivering responsive issue resolution, engaging directly with employees through onboarding sessions and ongoing education needs, and offering proactive, clear guidance on payroll-related matters

Qualification

Multi-state payroll processingPayroll compliance knowledgePaylocity system expertiseHRIS experienceGoogle Suite proficiencyProcess improvementTime managementAttention to detailOrganizational skillsCommunication skillsTeam collaborationFlexibility

Required

Bachelor's Degree in Accounting or Business Administration or related field, OR an equivalent combination of education and relevant experience, OR equivalent relevant experience

6-8 years of experience calculating and processing in-house multi-state payroll for exempt and non-exempt employees

Prior experience with payroll/ HRIS/ and time and attendance system required

Thorough knowledge of applicable Federal and State HR/Payroll Laws (DOL,FMLA, FLSA, ERISA e.g.) and IRS regulations that impact payroll

Possess a strong working knowledge of 401(k) payroll deductions, including pre- and post-tax contributions, employer matches, limits, and compliance requirements, to ensure accurate withholding, funding, and reporting

Proven time management, prioritization and attention to detail skills and ability to meet deadlines within a fast-paced environment with excellent written and oral communication skills

Demonstrated experience in payroll process improvement, with a willingness to reassess and redesign internal procedures to enhance effectiveness and support evolving business needs

Must possess excellent organizational skills and be extremely flexible to meet customer needs, in addition to being able to work independently and prioritize multiple tasks in a changing environment with a high degree of accuracy

Self-motivated, independent, cooperative, flexible, creative, and responsible while also working effectively in a highly collaborative environment as a team player

Skilled in the use of Google Suite products and willingness to experiment and work with new technologies