City of Renton · 6 days ago
Administrative Secretary 1
Renton, WA
Full-time
Hybrid
Entry Level
$69K/yr - $84K/yr
3+ years expThe City of Renton is currently recruiting for an experienced office professional to join their dynamic city. The Administrative Secretary 1 will support a team within one of the City departments by coordinating with various stakeholders and providing essential administrative support to ensure efficient operations.
Government Administration
Responsibilities
Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties
Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments
Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries
Maintain information on a variety of databases, systems, displays and websites; provide reports as needed
Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies
Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations
Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested
Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control
Assist with the processing of grant applications and maintain records of applications and other program information
Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator
Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval
Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person
Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments
Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned
Attend and provide backup coverage as needed at city council meetings
May arrange travel schedule and reservations for staff
Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects
Prepare and coordinate purchase of office supplies, equipment, and other expenditures
Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions
Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors
Participate on a variety of City committees, study groups, and task forces
Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants
Assist with public records requests under the direction of supervisor
Contribute to an environment of teamwork and respect
Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals
Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes
Remain current with relevant technological advancements as it relates to field
Maintain regular, reliable, and punctual attendance
Perform other duties as assigned
May be assigned to support City priorities during emergencies
Qualification
Required
Minimum 3 years of increasingly responsible administrative support experience
May require valid drivers' license
Successful passing of a required background check
Passing of a driving record check may be required
National fingerprint-based records check may be required
Credit check may be required
Benefits
Deferred compensation with the City contributing 3% of the employee's salary.
VEBA Plan with the City contributing 1% of the employee salary.
Medical, dental, vision and life insurance at affordable rates.
Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year.
State of Washington Department of Retirement Systems Public Employee Retirement System (PERS) plan enrollment.
Company
City of Renton
Renton is the center of opportunity where families and businesses thrive.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase