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Loudoun County Government · 14 hours ago

Administrative Assistant III

Leesburg, VA

Full-time

Onsite

Mid Level

3+ years exp

Loudoun County Government is recognized for its commitment to employee satisfaction and excellence in public service. The Administrative Assistant III will support the Office of Budget, Finance, & Administration by managing p-card activities, conducting audits, and providing customer service to internal and external stakeholders.

Responsibilities

Reviews, approves, and codes p-card charges into the County’s financial system

Manages, maintains, and distributes all p-cards and serves as the p-card liaison, working closely with county procurement

Reconciles monthly reports and documentation for all department p-card activity

Manages and maintains the department’s p-card documentation and procedures

Educates and trains staff on state procurement laws and appropriate documentation as they relate to p-card acquisition and use

Conducts bi-annual p-card audits and reviews

Supports the LCFR out-stationed buyer with purchase request approvals, working with suppliers to ensure quotes are correct

Backup for accounts payable and purchasing (requisitioning)

Procures and tracks orders for station supplies in conjunction with the LCFR warehouse

Directs customers to appropriate staff and provides general customer service to internal staff or external vendors/contractors

Qualification

Microsoft Office SuiteBasic accounting principlesORACLECustomer serviceTypingProofreadingEffective communicationTime management

Required

High School diploma or equivalent

three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience

Knowledge of business English, spelling, proofreading, basic mathematics, and office practices and protocols

Knowledge of standard office equipment and technology, including personal computers, multi-line phone systems, copiers, and fax machines

Knowledge of computer applications such as Windows, Microsoft Office Suite, ORACLE, and other department-specific software or reporting tools

Knowledge of basic accounting principles and applicable Department and County policies related to information requests, accounting, purchasing, and human resources/payroll functions

Skill in typing, proofreading, and using Microsoft Office and other required software applications

Ability to communicate clearly and professionally, both verbally and in writing, and to provide effective customer service with tact and diplomacy

Ability to establish and maintain effective working relationships with employees, departments, vendors, officials, and the public

Ability to interpret, apply, and explain policies, procedures, programs, and information

Ability to maintain accurate records, logs, and reports; manage time effectively; meet deadlines; and perform multiple tasks independently with minimal supervision