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Eastern Michigan University · 3 days ago

Senior Secretary

Ypsilanti, MI

Full-time

Onsite

Mid, Senior Level

3+ years exp

Eastern Michigan University is seeking a Senior Secretary to provide secretarial assistance to the Academic Department Head/Director. The role involves answering inquiries, maintaining departmental records, coordinating meetings, and assisting in the training of new employees.

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Responsibilities

Answer questions from Faculty, staff, students, and interested persons on University and Departmental policies and procedures

Answer inquiries from visitors and telephone calls, or refer them to appropriate personnel

Use word processing, spreadsheet, and data processing software on computer systems

Type and proof correspondence, forms, and reports

Maintain and monitor sick and annual leave information, employee schedules, payroll, budgets, and other Departmental records

Read and interpret incoming mail, and assemble files and other materials to facilitate reply by supervisor, and respond to inquiries

Maintain statistics; code and monitor expenditures for the Department

Initiate and prepare requisitions for materials, supplies, and services

Coordinate meetings; and schedule conferences, facilities, and services

Operate common office equipment

Assist in the training or orientation of new employees

Prepare travel and accommodation arrangements

If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures

Perform related departmental duties, as required

Qualification

Secretarial experienceWord processing softwareSpreadsheet applicationsUniversity policies knowledgeBasic arithmeticFile managementTyping speedRed Flags Rule knowledge

Required

Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary

Three years of secretarial experience is necessary

Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary