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22nd Century Technologies Inc. · 1 day ago

Purchase Order Inspector/Procurement Officer I

Richmond, VA

Contract

Onsite

New Grad, Entry Level

$25/hr - $25/hr

22nd Century Technologies Inc. is committed to serving the public through ethical and efficient administration of Virginia's tax laws. The role involves carrying out procurement functions for a variety of purchases, providing guidance on state procurement regulations, and ensuring compliance with procurement policies and procedures.

Artificial Intelligence (AI)Cloud ComputingEnterprise ApplicationsGovernmentInformation ServicesInformation TechnologyInfrastructureIT Infrastructure

Hiring Manager

Andy Williams

Responsibilities

Execute competitive solicitations up to $100K and establish contracts and purchase orders

Collaborate with peers and management on procurement activities

Initiate the procurement of state contract items and obtain quotes

Utilize state e-procurement portal (eVA) to process and create simple sourcing solicitations, posting procurement-related notifications, establishing contracts and processing purchase

Maintain complete and accurate procurement files

Provide support with purchases of Information Technology goods and services

Analyze usage reports and software consumption reports to validate the need or to identify product similarity

Provide assistance to end-users in the preparation and submittal of requisitions, including the development of specifications, Scope of Work, or Statement of Needs

Regularly inform internal clients of the status of requisitions

Review and analyze requirements and requests for IT related procurements

Determine the proper procurement method in accordance with state procurement practices, laws, regulations, policies, procedures and best practices

Provide accurate and timely guidance and advice to procurement staff, agency management, and end users agency wide regarding procurement laws, regulations, policies, procedures, and best practices

Adhere to all agency policies and procedures

Regularly communicate with supervisor on the status of procurement efforts

Complete receiving in SmartSheets & eVA as required

Update SmartSheet Requisition Log on a daily basis with the current status of assigned

Maintain and Update as required the SmartSheets Agency Contract Log

Monitor and update the SmartSheets Contract Evaluation CRQ sheet as needed and required

Communicate with the Contract Administrator if the renewal is not being processed in a timely manner in SmartSheets

Monitor procurement request for split purchases and if identified report them immediately to the Purchasing Director

Cooperate with FOIA coordinator as needed for any FOIA requests related to procurement

Adhere to SWaM Utilization Policy

Directly solicit the correct number of SBSD-certified small businesses per the VITA Buy It Manual requirements

Determine if a solicitation can be "set-aside” for award to a SBSD-certified small business

Participate in Outreach Events

Work toward attainment of the agency's SWaM goals as outlined in the agency's SWaM Plan

Develop, write and obtain approvals for sole source and cooperative procurement

Prepare and issue Unsealed Invitations for Bids (UIFBs) and Unsealed Requests for Proposals (URFPs) in accordance with all requirements of the Virginia Public Procurement Act (VPPA), Agency Procurement and Surplus Property Manual (APSPM), VITA Buy IT Manual

Evaluate spot purchases/bids/proposals/quick quotes and vendor qualifications to determine whether the bidder/offeror is responsive and responsible

Publicly post solicitations in the eVA Sourcing and Contracting module

Conduct pre-bid and pre-proposal conferences as required

Issue addenda to solicitations as needed

For UIFBs, evaluate bids and award to the lowest responsive and responsible Bidder

For URFPs, coordinate the evaluation of proposals received. Review all proposals for compliance with the requirements of the solicitation. Provide guidance and direction to the Evaluation Committee. Preside over oral presentations by Offerors. Oversee the scoring of proposals. Conduct competitive negotiations with the top scoring Offerors

Issue Notice of Intent to Award and Notice of Award as appropriate to the procurement

Process purchase orders in eVA, except exclusions from eVA listed in APSPM 14.9.b

Prepare two-party contracts for URFP awards. Obtain signatures of the contractor and Agency

Designate in writing a Contract Administrator to manage the day-to-day activities of the contract. Assist in the resolution of performance problems or other contractual issues

Establish and maintain complete and accurate procurement files containing documentation of the procurement process. Utilize the file checklists for UIFBs or URFPs, as applicable

Confirm purchase is a sole source

Complete sole source justification form

Obtain all required approvals

Issue the Notice of Sole Source Award in eVA

Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director

Create and maintain electronic procurement file with the complete and appropriate Cooperative Request

Confirm cooperative contract is in good standings and the item is available on the contract

Complete cooperative justification form

Obtain all required approvals

Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director

Create and maintain electronic procurement file with the complete and appropriate

Provide assistance to internal clients in the preparation and submittal of requisitions, including the development of specifications, Scopes of Work, or Statement of Needs

Regularly inform internal clients of the status of requisitions

Research the eVA and SBSD websites to identify SBSD-certified SWAM vendors

Provide eVA registration information to potential vendors

Utilize the agency form letter and make personal contact to communicate this information to vendors

Inform potential SWAM vendors of the criteria for SBSD small business certification and explain the on-line application

Qualification

Procurement regulationsEVA e-procurement portalContract administrationVendor performance evaluationSWaM Utilization PolicyAnalytical skillsCommunication skillsCollaboration skills

Required

Execute competitive solicitations up to $100K and establish contracts and purchase orders

Collaborate with peers and management on procurement activities

Initiate the procurement of state contract items and obtain quotes

Utilize state e-procurement portal (eVA) to process and create simple sourcing solicitations, posting procurement-related notifications, establishing contracts and processing purchase

Maintain complete and accurate procurement files

Provide support with purchases of Information Technology goods and services

Analyze usage reports and software consumption reports to validate the need or to identify product similarity

Provide assistance to end-users in the preparation and submittal of requisitions, including the development of specifications, Scope of Work, or Statement of Needs

Regularly inform internal clients of the status of requisitions

Review and analyze requirements and requests for IT related procurements

Determine the proper procurement method in accordance with state procurement practices, laws, regulations, policies, procedures and best practices

Provide accurate and timely guidance and advice to procurement staff, agency management, and end users agency wide regarding procurement laws, regulations, policies, procedures, and best practices

Adhere to all agency policies and procedures

Regularly communicate with supervisor on the status of procurement efforts

Complete receiving in SmartSheets & eVA as required

Update SmartSheet Requisition Log on a daily basis with the current status of assigned

Maintain and Update as required the SmartSheets Agency Contract Log

Monitor and update the SmartSheets Contract Evaluation CRQ sheet as needed and required

Communicate with the Contract Administrator if the renewal is not being processed in a timely manner in SmartSheets

Monitor procurement request for split purchases and if identified report them immediately to the Purchasing Director

Cooperate with FOIA coordinator as needed for any FOIA requests related to procurement

Adhere to SWaM Utilization Policy

Directly solicit the correct number of SBSD-certified small businesses per the VITA Buy It Manual requirements

Determine if a solicitation can be 'set-aside' for award to a SBSD-certified small business

Participate in Outreach Events

Work toward attainment of the agency's SWaM goals as outlined in the agency's SWaM Plan

Develop, write and obtain approvals for sole source and cooperative procurement

Evaluate spot purchases/bids/proposals/quick quotes and vendor qualifications to determine whether the bidder/offeror is responsive and responsible

Publicly post solicitations in the eVA Sourcing and Contracting module

Conduct pre-bid and pre-proposal conferences as required

Issue addenda to solicitations as needed

For UIFBs, evaluate bids and award to the lowest responsive and responsible Bidder

Issue Notice of Intent to Award and Notice of Award as appropriate to the procurement

Process purchase orders in eVA, except exclusions from eVA listed in APSPM 14.9.b

Prepare two-party contracts for URFP awards. Obtain signatures of the contractor and Agency

Designate in writing a Contract Administrator to manage the day-to-day activities of the contract. Assist in the resolution of performance problems or other contractual issues

Establish and maintain complete and accurate procurement files containing documentation of the procurement process. Utilize the file checklists for UIFBs or URFPs, as applicable

Confirm purchase is a sole source

Complete sole source justification form

Obtain all required approvals

Issue the Notice of Sole Source Award in eVA

Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director

Create and maintain electronic procurement file with the complete and appropriate Cooperative Request

Confirm cooperative contract is in good standings and the item is available on the contract

Complete cooperative justification form

Obtain all required approvals

Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director

Create and maintain electronic procurement file with the complete and appropriate

Provide assistance to internal clients in the preparation and submittal of requisitions, including the development of specifications, Scopes of Work, or Statement of Needs

Regularly inform internal clients of the status of requisitions

Research the eVA and SBSD websites to identify SBSD-certified SWAM vendors

Provide eVA registration information to potential vendors

Utilize the agency form letter and make personal contact to communicate this information to vendors

Inform potential SWAM vendors of the criteria for SBSD small business certification and explain the on-line application