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Sound Transit · 1 day ago

Senior Business Analyst - Procurement, Contracts & Agreements (PCA) - (Term-Limited Appointment)

Seattle, WA

Full-time

Hybrid

Mid, Senior Level

$81K/yr - $155K/yr

4+ years exp

Sound Transit is a public transportation agency focused on improving regional mobility, and they are seeking a Senior Business Analyst for their Procurement, Contracts & Agreements Division. The role involves coordinating and administering initiatives, performing business and process improvement analysis, and providing functional analytical expertise to enhance procurement efficiency and compliance.

Public TransportationRailroadTransportation

Work & Life Balance

Responsibilities

Coordinates and supports in the formulation of legally compliant and business efficient procurement procedures, manuals and guidelines, and the analysis and continuous improvement of existing ones

Develops and administers initiatives and projects; takes assignments from original concept through final implementation

Develops procurement training programs, curriculum and materials for agency staff. Prepares and presents workshops and agendas

Monitors the progress of ongoing audits of procurement to support the section’s timely and sufficient response and facilitate the timely and effective implementation of audit recommendations

Performs functional operations, troubleshooting and testing of Enterprise and other systems and applications in assigned area; develops test data and scripts; develops and updates documentation for Technical Manuals, System Specifications and Requirements, Test Scripts, and Training Manuals; applies knowledge and skills from technical publications, manuals and other documents to systems operations

Monitors performance of systems and troubleshoots issues and concerns; responds to issues and works with IT and departments to resolve or direct resolution of issues as required

Plans and performs regular spot audits of the procurement technology systems and other applications to ensure proper controls and security features are in place and functional in addition to helping to identify gaps and champion for technology improvements

Develops and maintains standard procurement systems operating procedures and process flows, analytic and project status reports, analyzing and troubleshooting data integrity issues, generating reports and coordinating system changes and problem investigation/resolution

Responds to management requests for data or data analysis available through the enterprise system and other sources as assigned. Serves as the subject matter expert for agency procurement systems users

Responsible for day-to-day transactions in the enterprise system

Prepare concise, comprehensive reports, flow charts, statistical analyses, graphs and other documents

Development and reporting of performance measurements including KPI dashboard

Provides support to the division on matters as directed; serves as staff on a variety of committees; maintains awareness of new trends and developments in the fields related to area of assignment; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations

Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency

Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees

It is the responsibility of all employees to integrate sustainability into everyday business practices

Other duties as assigned

Qualification

Procurement principlesBusiness analysisProject managementData managementMS Office proficiencyStatistical analysisProcess improvementTechnical writingAnalytical thinkingCommunication skillsProblem solvingPresentation skills

Required

Bachelor's degree in Public Administration, Business Administration, Finance or closely related field

Four years of experience in business analysis and/or procurement or project administration; Or an equivalent combination of education and experience

Procurement (purchasing and contracting) principles, procedures, best practices and methods

Advanced knowledge of analysis, design and development of business systems

Pertinent state and federal regulations; agency policies, procedures, rules and regulations

Management reporting requirements

Principles and practices of computer science and information systems

Project management techniques and principles, including quality assessment and assurance

Data management and governance, reporting tools, and workflows

Technical writing and documentation

Advanced-level knowledge of MS Office, Access, Visio, Publisher, SharePoint or other specialized computer systems and applications

Principles of business letter writing and report preparation

Knowledge and skill in application of statistical analysis

Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, PowerPoint, SharePoint and statistical databases

Contract and procurement strategies and management principles

Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities

English usage, spelling, grammar, and punctuation

Establishing and maintaining successful working relationships with agency staff, management, vendors, outside agencies, community groups and the general public

Advanced business/procurement writing, particularly in policies and procedures as well as training materials

Interpreting and understanding policies and procedures sufficient to administer, discuss, resolve and explain them to staff and other constituencies

Interpreting and applying applicable federal, state, and local policies, laws, and regulations

Performing business/procurement process research and analysis

Complaint resolution and problem solving

Analytical thinking and collaborative problem solving

Applying appropriate oral and written communication techniques to various individuals ranging from Agency employees, contractors, the general public, elected officials, community leaders, and local, state, and federal agencies

Creative and proactive thinking and problem-solving

Process improvement methods and tools

Mobilizing and guiding the meetings and work product of cross-functional groups

Planning, implementing and completing projects as assigned, and reporting on progress and end results

Managing multiple tasks and setting objectives/goals/strategies effectively to meet changing deadlines and priorities

Responding professionally and confidentially to inquiries and requests

Presentation development and public speaking skills

Strong analytical skills for reviewing procedures and processes to develop logical and sustainable solutions to complex systems problems

Reading, interpreting and applying technical publications, manuals and other documents into clear and concise technical reports and instructions

Preferred

Current Procurement Certification (CPPB or CPPO)

Benefits

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.

Long-Term Disability and Life Insurance.

Employee Assistance Program.

Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).

Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.

Parental Leave: 12 weeks of parental leave for new parents.

Pet Insurance discount.

ORCA Card: All full-time employees will receive an ORCA card at no cost.

Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.

Inclusive Reproductive Health Support Services.