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LA Family Housing · 7 hours ago

Administrative Assistant

Los Angeles, CA

Full-time

Onsite

Entry Level

$24.35/hr - $24.35/hr

2+ years exp

LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development, dedicated to ending homelessness. The Administrative Assistant role is essential for maintaining efficient office operations and providing administrative support to the agency's programs and participants.

CommunitiesInternetNon ProfitReal EstateSocial Impact

Responsibilities

Perform diverse administrative responsibilities, including maintaining filing systems, scanning, copying, faxing, managing inbound/outbound mail, data entry, updating spreadsheets, and answering phones

Support with purchasing orders and processing expense reports

Assist the Agency in organizing corporate events, including staff appreciation, annual celebrations, and other related activities

Assist in special projects, coordinating with various departments, and ensuring deadlines are met

Submit purchase orders to Finance

Coordinate purchase, inventory, and delivery of office and kitchen supplies at LAFH’s Main Campus

Maintain supply levels for copy rooms and kitchen areas

Schedule maintenance orders for the printers and other office equipment

Support with Office Management orders

Coordinate the sorting and distribution of incoming mail and packages for departments across the agency and co-located partners, employees, and program participants

Maintain accurate record-keeping of all incoming mail and packages processed through the mailroom and parcel lounge

Welcome and assist staff, visitors, and partners by providing directions, answering FAQs, and delivering excellent customer care

Act as a liaison for North Campus parking reservation guests - assisting with entry and connecting them to the correct department official

Support office tenants and co-located partners with facility-related needs

Represent LA Family Housing’s culture statement and values in all interactions

Collaborate across departments to ensure consistency and efficiency in systems

Handle correspondence, emails, phone calls, and inquiries with professionalism and discretion

Handling sensitive information and maintaining confidentiality

Exercising good judgment, maintaining confidentiality, and handling sensitive information appropriately

Anticipating needs, taking initiative, and being proactive in addressing potential challenges

Demonstrate analytical, troubleshooting, and problem-solving skills to identify issues and implement effective solutions

Handle food order deliveries

Additional tasks, projects, and responsibilities as assigned by supervisor

Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail

Excellent written and verbal communication skills, as well as active listening

Efficiently managing time and resources to meet deadlines and handle various tasks simultaneously

Proficiency in office software (such as Microsoft Office Suite, Google Workspace, Excel, Word, and PowerPoint), calendar management tools, and industry-specific

Being flexible and adaptable in a fast-paced environment, adjusting to changing priorities and needs

Ability to identify issues, think critically, and provide solutions

Collaborating effectively with colleagues, executives, and others

Customer service and public relations methods and techniques

Maintain and execute confidential information

Obtain and maintain CPR/First Aid

Ability to pass post-offer Tuberculosis (TB)

Ability to lift up to 25

Ability to sit/stand for prolonged periods of

Ability to work a standard work schedule Monday - Friday

Qualification

Office software proficiencyCustomer serviceTime managementRecord keepingProblem-solvingProfessionalismCommunicationAdaptabilityTeam playerOrganizational skills