BCI Management ยท 11 hours ago
Executive Assistant
New York, NY
Part-time
Onsite
Mid Level
$63K/yr - $100K/yrBCI Management is seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to senior leadership. This role is vital in managing schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and enthusiasm.
Asset ManagementConsultingProperty ManagementReal Estate Investment
Responsibilities
Manage complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and events with precision and flexibility
Coordinate and plan events, meetings, and conferences from start to finish, including logistics, catering, and materials preparation
Handle all aspects of office management such as filing, data entry, maintaining supplies, and overseeing front desk operations to ensure a welcoming environment
Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and managing correspondence efficiently
Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping
Maintain professional phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients or staff
Support project coordination efforts by tracking deadlines, preparing presentations in Microsoft Office Suite (Word, PowerPoint), and ensuring timely completion of tasks
Assist with personal tasks as needed for executives to optimize their productivity and work-life balance
Qualification
Required
Proven experience in administrative roles with strong office management capabilities
Exceptional organizational skills with keen attention to detail in proofreading and transcription tasks
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems
Familiarity with QuickBooks for bookkeeping purposes and DocuSign for electronic document signing
Excellent calendar management skills using Microsoft Outlook Calendar or similar tools
Strong customer service orientation paired with effective phone etiquette across multi-line phone systems
Ability to handle clerical duties such as filing, data entry, and front desk responsibilities efficiently
Demonstrated experience in event planning, project coordination, and office administration within a professional setting
Tech-savvy with computer literacy across various platforms ensuring seamless communication and documentation
Company
BCI Management
BCI Management specializes in real estate investment solutions along with property management consulting and asset management services.
Founded in 2017
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase