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PVEDI · 3 hours ago

Administrative Assistant

New York, NY

Full-time

Onsite

New Grad, Entry Level

$44K/yr - $66K/yr

PVE LLC is a cohesive group of civil, mechanical, structural engineers, geologists, landscape architects, surveyors and talented support staff. The Administrative Assistant supports all staff in the New York office by managing front office activities, assisting with new hire orientation, and coordinating office supplies and events.

Information Technology & Services

Senior Management

Responsibilities

Manages all front office activities including answering and directing all calls to recipients, takes and relays messages, pages employees when necessary

Assist Human Resources with a new hire orientation

Prints, assembles and prepares plans and documents for shipping and/or distribution to client

Orders and maintains all personal protective equipment

Orders and maintains all office supplies for the New York office

Coordinates office events, group lunches and celebrations

Places service calls to vendors when copiers or other office equipment are not functioning

Maintains organization, stocking and upkeep of kitchen, beverage fridges and recycling

Ensures the office is kept clean, organized, and free from tripping hazards. Ensures that paper and toner levels are always maintained

Receive mail, sort and deliver to desks and offices

Arranges for package shipping, creating mailing labels, ordering package pickup or expedited delivery

Delivering documents and checks personally to clients as requested

Maintains an organized office filing system

Other duties as assigned

Qualification

Office ManagementOrganizational SkillsTeam CoordinationCustomer ServiceCommunication Skills

Required