IFG - International Financial Group · 2 hours ago
Event Coordinator
San Francisco Bay Area
Contract
Onsite
Entry, Mid Level
2+ years expIFG - International Financial Group is seeking a highly organized and proactive Event Coordinator to join their onsite Workplace team in San Francisco. This role is responsible for planning, coordinating, and executing a wide range of onsite events that help shape a welcoming and engaging workplace experience.
Hiring Manager
Grishma Boricha
Responsibilities
Collaborate with internal teams to understand event goals, requirements, and logistics
Plan, coordinate, and execute onsite events, ensuring a seamless and positive attendee experience
Serve as the onsite facilities host during events, welcoming guests and ensuring comfort and safety
Oversee event setup and breakdown, coordinating logistics with Workplace, Security, IT/AV, and Facilities teams
Assist with vetting, scheduling, and coordinating event-related space usage and activities
Provide administrative support for pre-event planning and post-event wrap-ups, including documentation and follow-ups
Maintain onsite presence during evening and occasional weekend events to address real-time needs and ensure event success
Coordinate with vendors and service providers (e.g., catering, furniture, supplies, AV)
Manage vendor relationships to ensure timely delivery, quality service, and adherence to standards
Maintain clear, consistent communication with internal teams, vendors, and stakeholders throughout the event lifecycle
Collaborate cross-functionally to ensure all aspects of events are aligned and executed smoothly
Anticipate and proactively address issues or challenges during events
Exercise sound judgment when making onsite decisions and escalate concerns appropriately
Ensure compliance with workplace policies, safety standards, and crowd management best practices
Qualification
Required
2–5+ years of experience in event coordination, workplace experience, or office management
Experience managing event organizers, service providers, and facilities vendors
Proven ability to collaborate effectively with diverse stakeholders, including coordinators, security teams, visitors, leadership, and executive assistants
Strong customer service mindset with excellent written and verbal communication skills
Ability to manage multiple priorities, adapt quickly, and remain calm in a fast-paced environment
Demonstrated ability to exercise good judgment and make sound decisions independently
Working knowledge of event operations, crowd safety, and workplace standards
Preferred
Passion for creating welcoming, community-oriented workplace environments
Collaborative, proactive mindset with the ability to work across teams and functions
Interest in workplace experience, culture-building, and employee engagement initiatives
Company
IFG - International Financial Group
IFG is a global professional services firm providing customized human capital solutions on a managed, outsourced, project, project-to-hire, contingent and retained full-time search basis.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Joe T.
Managing Partner
Company data provided by crunchbase