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MIT Lincoln Laboratory · 10 hours ago

Group Administrative Assistant

Lexington, MA

Full-time

Onsite

Mid Level

$27/hr - $32.90/hr

3+ years exp

MIT Lincoln Laboratory is a research and development organization focused on advanced technologies for national security needs. They are seeking a Group Administrative Assistant to provide a variety of administrative support tasks to the Rapid Prototyping Group, which includes managing calendars, coordinating meetings, and maintaining office supplies.

BiotechnologyInformation TechnologyNational SecuritySecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage multiple calendars, a conference room calendar and group status board

Coordinate internal and external visits and meetings

Maintain office equipment and supply levels

Be the property coordinator for the group and serve as the point of contact for property

Set priorities and manage multiple concurrent tasks

Possess effective written and oral communication and interpersonal skills

Work independently under minimal direction and effectively monitor details

Enter weekly time sheets for support, service, and subcontractors

Process shopping carts and procurements

Execute credit card procurements

Arrange travel and process expense reports

Submit facilities and IT work orders

Data entry into a variety of Laboratory web-based forms

Submit release reviews

Type and edit memoranda

Create and maintain spreadsheets

Draft and edit presentations

Compose and archive correspondence for the office

Possess a high level of professionalism in communication with senior management and external parties

Handle private and classified electronic and hard copy information

Escort visitors

Qualification

MS Office SuiteGovernment security clearanceCommunication skillsOrganizational skillsSAPConcurSuccess FactorsField GlassAnalysis for OfficeZoom for GovernmentMicrosoft Teams

Required

High School graduate with at least 5 years of relevant experience

Associate's degree with at least 3 years of relevant experience

Bachelor's degree in a business or relevant field

Proficient in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook)

Demonstrated effective written and oral communication skills, interpersonal skills, and organizational skills

Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision

The ability to obtain and maintain a government security clearance is required