Shaker Recruitment Marketing · 1 week ago
Creative Operations Support Associate
Oak Park, IL
Full-time
Hybrid
Entry Level
1+ years expShaker Recruitment Marketing is a family-owned recruitment advertising and marketing communications agency that has been connecting people with jobs since 1951. They are seeking a Creative Operations Support Associate to prepare proposals, coordinate with vendors, and maintain project logs while supporting the creative team in delivering high-quality work.
AdvertisingMarketingRecruiting
Responsibilities
Prepare creative proposals outlining deliverables, timelines, and accurate pricing
Review incoming requests, identify missing details, and collaborate with Client Service teams to gather required information
Coordinate with external vendors to obtain pricing for creative, print, and premium production needs
Deliver quotes on time and ensure all pricing is complete, accurate, and properly documented
Maintain a clear log of active proposals, tracking statuses, deadlines, and follow‑ups
Support SOWs and contracts by confirming scope, deliverables, timelines, payment terms, and production requirements
Identify and escalate any quick‑turn or late requests that could impact timelines or broader departmental work
Support vendor coordination, file delivery logistics, internal QC needs, and assist Creative Leadership with operational improvements and special projects
Work within Shaker’s proposal software to ensure saved languages, deliverables and pricing are current and well documented
Juggle requests and project priorities simultaneously
Liaise with necessary creative team members to gather essential information for accurate proposals
Qualification
Required
1–3 years of experience in creative operations, production coordination, account support, or related roles
Excellent communication skills with strong organization, accuracy, and attention to detail
Proficiency in MS Office Suite (Word, PowerPoint, Teams) and Excel
Ability to manage multiple proposals, deadlines, and client requests concurrently
Comfortable working in fast‑paced, high‑volume, deadline‑driven environments
Strong work ethic with reliable prioritization, follow‑through, and detail orientation
Willingness to reach out for clarification or push back when needs are unclear
Team‑first mindset focused on collective success over individual credit
Preferred
Experience collaborating with creative teams, vendors, or production partners
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
401k with Employer Match
Paid Time off (PTO)
Parental Leave
Life Insurance
Disability, AD&D, Critical Illness Insurance
Pet Insurance
Pre-paid Legal Insurance
Technology Stipend
Commuter Benefits / Discounted Parking
Volunteer Time Off
Employee Assistance Program
Company
Shaker Recruitment Marketing
Shaker Recruitment Marketing is a full-service recruitment marketing agency.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Joseph R. Shaker
president
Recent News
Charleston Business
2025-09-19
2025-05-10
2025-01-09
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