Apply on Employer Site

American College of Obstetricians and Gynecologists (ACOG) · 4 hours ago

Meetings Coordinator

Washington, DC

Full-time

Hybrid

Entry Level

$50K/yr - $56K/yr

1+ years exp

ACOG is a professional organization focused on women's health, and they are seeking a Meetings Coordinator to support the planning and execution of internal and external meetings and events. The role includes managing registration processes, coordinating logistics, and providing administrative support to ensure successful events.

AssociationFitnessHealth CareLifestyleMedicalNon Profit

Responsibilities

Provides on-site and pre-event planning support for ACOG meetings

Assist with coordinating logistics for external meetings to include vendor research, invoice processing, credit card reconciliation, and supply management

Manage inventory, orders and ships registration and office supplies for events

Identify and escalate issues that may impact the success of an event

Tracks expenses, codes and processes invoices and ensures all invoices are paid promptly

Support the planning and preparation for the Annual Clinical and Scientific Meeting, including materials management and uniform tracking

Perform administrative duties such as managing calendars, scheduling meetings, making travel arrangements, and processing travel reimbursements

Manage the timely and accurate retention and retrieval of important documentation consistent with ACOG’s document retention policy and the department’s daily business requirements, to include organizing and maintaining electronic and paper files

Completes special projects such as creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material for internal and external audiences

Collaborate cross-functionally with internal teams to ensure successful event and operational outcomes

Set up and manage registration platforms for ACOG events, including Committee Meetings, Annual District Meetings, and CREOG meetings using the ACOG database (Netforum)

Generate and prepare attendee materials such as badges, labels, tent cards, rosters and accurate attendee lists

Processes cancellation, overpayments, refunds and cred card transactions. Prepares and distributes weekly attendance reports

Provide clear communication of registration policies and information to attendees; resolve inquiries and researches and resolves problems using sound judgement

Attends assigned domestic events to oversee and manage all aspects of onsite registration

Generates registration reports as requested and compiles and maintains historical registration data for departmental use

Qualification

Microsoft Office SuiteRegistration platformsMeetings management technologyCustomer serviceVerbal communicationWritten communicationOrganizational skillsAttention to detailTime managementWork under pressure