TALENT Software Services · 1 week ago
Administrative Assistant 3
Austin, TX
Full-time
Hybrid
Mid Level
$20/hr - $25/hr
3+ years expTALENT Software Services is seeking an Administrative Assistant 3 to perform a variety of complex administrative functions for all levels of management. The role involves managing schedules, coordinating travel arrangements, processing business expenses, and providing general office support while ensuring compliance with administrative operations policies.
Artificial Intelligence (AI)ConsultingDevOpsHealth CareIT ManagementProject ManagementRecruitingStaffing Agency
Responsibilities
Manages schedule(s), coordinates travel arrangements and processes business expenses
Coordinates meetings and events, department financial operations, personnel operations, and facility operations
Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships
Provides general office support
Serves as the department/group contact
Completes special projects as assigned
Planning and coordination of domestic and international travel itineraries
Management of two GM calendars with attention to accuracy, timeliness, conflict resolution and alignment to the leader's priorities and commitments
Timely and accurate reconciliation of expenses within the 30 day policy
Timely and accurate approval of team expenses within 24 hours
Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites
Management over team onboarding/offboarding process, discretionary budget tracking, organization employee data maintenance and distribution and security group ownership
Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies
Proven professional approach to dealing with highly sensitive and confidential information
Ensure compliance with administrative operations policies and procedures
Onsite support for the team in Austin site (3 days a week + additional days when required by team)
Other administrative tasks as required
Attend leaders staff meetings, providing information and pass downs to related to admin managed areas
Track and manage discretionary budget, ensuring team stays within allocation
Help with deck preparation/Provide needed info for all hands meetings
Update and manage DL's by Wednesday every week
Morale event planning, for three areas: Austin site, Leader/team
Ad-hoc team requests
Attend 1:1's with managers and lead admin
Track and report out team training compliance
Qualification
Required
Detail-oriented approach, especially in organization
Onsite support for Austin site
Calendar management and team support experience (implies communication and collaboration skills)
Planning and coordination
Minimum of 3yrs of Admin
Organization
Calendar Management
Team support
Preferred
Great team, fun environment
Company
TALENT Software Services
Talent Software Services is an IT staffing services company of healthcare and government sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Prashanth Upadrashta
Vice President -Global Operations & Delivery
Dave Iacarella
Owner
Recent News
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