Ivalua · 3 days ago
Office & Culture Administrator
Fremont, CA - US
Full-time
Hybrid
Mid Level
$45K/yr - $75K/yr
3+ years expIvalua is a leading global provider of cloud-based procurement solutions, dedicated to creating a supportive and engaging environment for its employees. The Office & Culture Administrator will oversee daily office operations, manage employee engagement initiatives, and ensure a positive workplace experience.
ProcurementSaaSSoftware
Responsibilities
Oversee daily office operations, including maintenance repairs, vendor coordination, and safety procedures
Ensure the workplace is clean, organized, and properly stocked (pantry, supplies, equipment, etc)
Partner with HR, IT, and leadership on space planning, seating charts, and employee onboarding/offboarding
Oversee workplace health & safety protocols, emergency procedures, and compliance
Plan, coordinate, and execute internal events (celebrations, team-building activities, holiday events, wellness initiatives, etc.)
Partner with HR on culture initiatives and employee engagement programs
Support community outreach, volunteering initiatives, and CSR-related events
Review & process employee expense reports for accuracy, policy compliance, and required documentation
Support and troubleshoot travel bookings made through corporate systems
Assist employees when booking flights, accommodations, and transportation in accordance with company policy
Qualification
Required
At least 3 years strong working experience in office management, facilities coordination, or workplace operations
Strong organizational & problem solving skills
Ability to manage multiple vendors and competing priorities
Prior experience in events, employee engagement, culture programs, or communications
Creative, organized, and detail oriented
Familiarity with expense management platforms & travel booking systems
Bachelor's degree in related field required or equivalent experience with proven skills
Strong project and time management skills with ability to track concurrent project timelines, resource allocations, and critical milestones
Global mindset - ability to adapt to various people & cultures with a cohesive view in mind
Attention to detail and the ability to effectively handle multiple priorities
Experience with Emergency Response & Facilities management
Benefits
Ivalua offers an annual target bonus for this position conditional on individual and company performance.
Ivalua also offers exceptional benefits including medical, dental, vision, retirement (with company match), and much more.
Company
Ivalua
Ivalua is a leading provider of cloud-based, AI-powered Spend Management software spanning the complete Source-to-Pay process
1001-5000 employees
H1B Sponsorship
Ivalua has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (13)
2023 (8)
2022 (34)
2021 (19)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
$134.38MKey Investors
Kohlberg Kravis RobertsArdian
2019-05-21Private Equity· $60M
2017-04-26Private Equity· $70M
2011-05-05Series Unknown· $4.38M
Leadership Team
David Khuat-Duy
Founder, Corporate CEO
Arnaud Khuat-Duy
CTO
Recent News
2026-01-07
2025-12-16
2025-12-10
Company data provided by crunchbase