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Camper & Nicholsons · 14 hours ago

Commercial Assistant & Office Manager

Palm Beach County, FL

Full-time

Onsite

New Grad, Entry Level

Camper & Nicholsons is seeking a Commercial Assistant & Office Manager to maintain smooth front-office operations and support commercial functions. This role involves overseeing administrative activities, managing client inquiries, and ensuring efficient office management.

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Responsibilities

Keeping up to date all the information of the Brokers’ client portfolios & charter fleet & public information, such as technical details, photos, status, location of central agency yachts

Participating in Yacht Shows, when required, & open days, with preparation of relevant documentation for each yacht displayed

Assisting internal interlocutors, when required

Following up & keeping a record of all enquiries

Acknowledging & following accurately all the procedures related to contract signing, including gathering documents to comply with due diligence requirements and KYC requirements

Supporting the Market Intelligence department to manage the Client database, making updates, cleaning the database and preparing yacht selections and mailings as instructed

Supporting in organizing and streamlining team tasks to enhance overall commercial support efficiency

Preparing draft descriptions for each Central Agency yacht/Commercial Contracts

Organizing yacht inspections when required

Producing periodic reports

Assisting the Commercial Team in prospecting for new clients

Reception & general office duties (Log and manage enquiries for all sources: web, phone, email by monitoring the email boxes the company uses, office badges access, etc.)

Managing the office budget, making sure we make savings and can give feedback on consumption when needed and keep updated records of office expenses and costs

Ordering stationery, coffee, milk, and any supplies needed, making sure we are never low in stock. Verify the kitchen supplies: refill what has to be refilled

Managing repairs and maintenance

Managing shipments and distribution of mailing to the colleagues and the company, as the case may be

Arranging business trips for managers

Archives : managing the destruction of necessary documents

Supporting on the lunches, dinners or events organisation, when required

Qualification

MS OfficeFluency in EnglishExperience in office managementExperience in yachting industrySpanishCRM toolsBasic Photoshop skillsPDF editing skillsClient management

Required

Fluency in English is mandatory

High School Degree

Proficiency in MS Word, Excel, Outlook, and Adobe tools (e.g., basic Photoshop and PDF editing)

Comfortable using the internet and databases for research and client management

Preferred

Proficiency in Spanish is a strong advantage

Familiarity with CRM tools or similar systems is a plus

Ideally experience in office management, or client-focused role

Experience in the yachting industry is highly desirable

Company

Camper & Nicholsons

With a history stretching back over five generations, a worldwide network of offices, and first-rate experience in every aspect of the luxury yachting industry, Camper & Nicholsons is the undisputed authority when it comes to meeting the needs of anyone interested in buying, selling, building, owning, or chartering a superyacht.

Founded in 1782