Grand Blanc Community Schools ยท 1 month ago
Project Specialist I - Business Services
Flint, MI
Full-time
Onsite
Mid, Senior Level
$21.89/hr - $28.05/hr
5+ years expGrand Blanc Community Schools is dedicated to delivering educational programs and services to students and educators. The Project Specialist I - Business Services is responsible for coordinating secretarial and accounting-related business office functions, ensuring accurate financial reporting and customer service within the Business Services department.
Education Management
Responsibilities
Utilizes Microsoft Office Suite and SchoolsOPEN software to enter and receive information such as financial and/or personnel data
May be responsible for preparing deposits, reconciling employee fringe benefit accounts, and developing spreadsheets
Designs and develops computerized reports and spreadsheets
Develops and distributes complex financial reports
Verifies financial information for accuracy
Works as a team member to analyze and solve complex accounting transactions
Develops and maintains written documentation on processes and procedures to include staff development training for GISD
Works with constituent district personnel, central office staff, superintendents, and administrators to provide assistance with the accurate completion of reports that relate to the service area
Provides customer service and information to GISD guests and processes incoming calls to the main Business Services phone line
Assists with issuance and maintenance of district purchasing cards
Reconciles purchasing cards, collects supporting documents, maintains a log on needed documentation, and follows up with appropriate staff on missing documents
Collaborates with other staff within the department to ensure consistent workflow and timely completion of department activities
Schedules, coordinates, and promotes meetings/events/activities in assigned area as required by the position
Prepares written correspondence, complex reports, documents, and newsletters as requested
Maintains log of conference requests and coordinates staff notification of tracking numbers
Maintains a log of incoming checks and reconciles against deposits
Maintains confidential information, files, and accurate records
Assists with preparation and distribution of materials for meetings, programs, and training activities
Creates and maintains accurate, up-to-date databases in support of department activities, events, and programs
Maintains employee vehicle proof of insurance records on the payroll system for travel reimbursement to ensure current coverage, release travel checks for only insured employees and notify departments of upcoming vehicle insurance expiration dates within the department
Seek quotes for district furniture, assists with bid process when required, and processes district furniture requisition forms
Utilizes current accounting software to perform routine accounting tasks, such as preparing purchase orders, invoices, check requests, conference reimbursements, travel reimbursements, accounts payable
Prepares department payroll, collects attendance slips, and communicates with business services staff members on proper documentation for absences
Works with Administrative Secretary on contract record-keeping for GISD
Manages meeting rooms, staff lounge, and reception area at Business Services including preparation and set up of refreshments and supplies
Maintains confidential data files and follows district policies and procedures related to the sharing of confidential information
Serves in an active role in SchoolsOPEN user groups
Consistently models Win-Win leadership
Assists in preparation of special projects
Composes and prepares correspondence
Performs other duties as assigned
Qualification
Required
Associated degree required
Types 45 Words Per Minute
Demonstrated ability using word processing, spreadsheet, and database skills
Demonstrated competence in business math, office terminology, and proficiency in the English language required
Required to pass proficiency test and maintain proficiency in the use of word processing, database management, and spreadsheet design
Ability to solve problems logically and effectively
Manage multiple tasks with results and demonstrate effective time management skills to meet deadlines and produce quality reports
Ability to work and relate effectively with others through oral and written communication
Strong teamwork, interpersonal communication, and problem-solving skills
Ability to work a flexible workday, work week, and work year
Demonstrated mental/physical ability and stamina for meeting the essential duties of the position
Demonstrate honesty, integrity, and professionalism at all times
Discretion with confidential information
Ability to exercise good judgment and make decisions in accordance with board policies and established administrative operating procedures
Preferred
Bachelor's degree in business, finance, accounting, or related field with coursework in advance accounting, math, statistics, finance, or economics
Minimum five years of experience in an office setting
Three years of experience with computer systems, data management, accounting, and spreadsheet development
Experience using SchoolsOpen software
Benefits
Health insurance with five different plans
Dental and vision coverage
Life and disability insurance
Voluntary insurance options
Supplemental life program
Sick time
Vacation time
Bereavement days
Holidays
Longevity pay
Flexible spending accounts (FSA) or healthcare savings accounts (HSA) are available based on the elected medical plan.
Retirement savings plans are provided through the State of Michigan Office of Retirement Services (ORS).
Company
Grand Blanc Community Schools
Grand Blanc Community Schools is a public school district located in Grand Blanc, Michigan.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michelle Maya
Director of Business Affairs, CFO
Clint Alexander
Community Partnership Coordinator, Associate Athletic Director, Head Football Coach
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