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St. Vincent de Paul of Baltimore · 8 hours ago

Accounting Associate

Baltimore, MD

Full-time

Onsite

New Grad, Entry Level

St. Vincent de Paul of Baltimore is seeking an Accounting Associate to manage the administration and accounting of rental and financial assistance payments. The role includes maintaining rent rolls, preparing grant submissions, and ensuring accurate general ledger entries and reconciliations.

EducationHomeless ShelterNon ProfitSocial Impact

Responsibilities

Maintains and reconciles rent rolls

Completes all rent check requests

Issues and mails checks and coordinates with landlords who wish to pick up

Communicates with landlords regarding any outstanding balances that the clients may have, and resolves rent payment issues

Communicates with clients regarding rent payments

Communicates with case managers and other members of the program team regarding clients’ rents

Maintains client files regarding rent payments, internal excel spreadsheet of client rent portions, payments and related data and entry of rental information into Salesforce internal database and HMIS

Prepares all documents and submissions for billing grants with rental assistance, ensuring timely and accurate monthly grant invoicing, and optimizing grant reimbursement

Updates grant tracking reports, monitors spend down on grants with rental assistance

Tracks grant payments and follows up with funders on overdue grants to ensure timely rent advances and collection for rental assistance grants

Maintains records on Security Deposits, rent payments from clients, and grant submissions and payments

Maintains a complete and organized file system for all rental assistance and grant documentation

Prepares General Ledger journal entries including in-kind, and indirect costs for assigned programs

Prepares reconciliations and journal entries for account corrections and reclassifications

Prepares Account Analysis and troubleshoot account balances as needed

Works with Program Directors to prepare meal count documentation as backup for submitting online invoices in MARS System for CACFP reimbursements

Emails all monthly finance reports with GL detail to program managers

Processes all cash receipts through Remote Check Deposit, prepares cash deposits as needed, and takes deposits to the bank when requested

Follows up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice

Performs other duties as assigned, within the scope of the position

Qualification

Grant reportingGeneral Ledger maintenanceAccount reconciliationSalesforceExcelCommunicationOrganizational skills

Required

Responsible for the timely and accurate administration and accounting of rental and financial assistance payments for housing program participants

Grant reporting to funders

Preparing monthly journal entries and reconciliations

Maintains and reconciles rent rolls

Completes all rent check requests

Issues and mails checks and coordinates with landlords who wish to pick up

Communicates with landlords regarding any outstanding balances that the clients may have, and resolves rent payment issues

Communicates with clients regarding rent payments

Communicates with case managers and other members of the program team regarding clients' rents