Canadian Health Labs · 1 day ago
Executive Assistant/Chief of Staff/Special Projects Manager
Miami, FL
Full-time
Hybrid
Senior LevelCanadian Health Labs is an innovative management company operating across multiple industries, including healthcare. They are seeking a high-calibre Executive Assistant / Chief of Staff / Special Projects Manager to provide exceptional support to the CEO, manage in-market Personal Assistants, and lead special projects while building scalable systems in a fast-paced environment.
Health CareMedicalTest and Measurement
Responsibilities
End-to-end management of the CEO’s calendar, travel, accommodations, and logistics
Screening and prioritization of all incoming requests
Meeting support, note-taking, action-item tracking, and follow-up
Managing personal appointments, family commitments, and key reminders
Residency and documentation management (medical, legal, travel, and compliance records)
Oversight of department budgets, expenses, and financial tracking
Proactively monitoring the CEO’s communications to anticipate needs
Maintaining secure electronic and physical filing systems
Direct management of in-market Personal Assistants
Recruiting, onboarding, training, and performance management
Coordinating temporary support staff as required
Building and documenting scalable processes and playbooks
Property and short-term rental oversight, including revenue optimization
Planning and execution of complex international travel and family logistics
Insurance claims management
Healthcare coordination across multiple countries
Research and execution in unfamiliar regulatory and bureaucratic environments
Continuous improvement of Executive Office systems and workflows
Deliver concise, structured communication to enable rapid executive decision-making
Anticipate needs and act without waiting for instruction
Maintain flawless confidentiality and professional discretion
Manage multiple priorities calmly in high-pressure environments
Build clarity and systems in unstructured settings
Represent the Executive Office with professionalism always
Meal planning and preparation aligned with strict nutrition protocols
Kitchen and supply organization, frequent grocery procurement
Cycling and fitness support including equipment care, gear preparation, and on-bike nutrition
Occasional logistical support during training sessions
Managing healthcare records across multiple countries
Scheduling and coordinating physio, massage, chiropractic, and specialist care
Managing supplements, peptides, and evolving wellness protocols
Vendor sourcing, billing, and appointment logistics
Personal transportation for errands and appointments
Household logistics and deliveries
Proactive execution of day-to-day personal support needs
Preparing residences for visiting guests
Coordinating hospitality logistics to ensure a seamless experience
Qualification
Required
Highly experienced in senior EA, Chief of Staff, or complex operational leadership roles
Comfortable working across time zones and in non-traditional schedules
Exceptionally organized, decisive, and proactive
Calm under pressure and energized by responsibility
Trusted with sensitive personal and professional matters
A builder of systems, not just a manager of tasks
Company
Canadian Health Labs
Canadian Health Labs is reshaping health care by offering solutions for both the federal and state governments.
Founded in 2021
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase