Private Client Select · 5 days ago
Office Manager
Schaumburg, IL
Full-time
Hybrid
Senior Level
5+ years expPrivate Client Select is one of the largest high net worth managing general underwriters, providing complex insurance policies for families with significant assets. They are seeking a highly organized Office Manager to oversee day-to-day operations in their Schaumburg office, ensuring a professional and efficient workplace while supporting employees and business operations.
Auto InsuranceFinancial ServicesInsuranceProperty InsuranceRisk Management
No H1B
Hiring Manager
Stephanie Garcia, MBA, PHR
Responsibilities
Oversee daily office operations to ensure a smooth, efficient, and professional workplace
Manage office supplies, inventory, equipment, and vendor relationships
Coordinate office maintenance, repairs, and facilities-related needs
Serve as the primary point of contact with building management and external vendors
Support the development, implementation, and enforcement of office policies and procedures
Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed
Support occasional administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects
Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events
Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support
Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready
Act as an on-site resource for employees regarding office-related needs and questions
Coordinate onboarding logistics for new hires in the Schaumburg office
Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed
Support a positive, inclusive, and professional workplace culture
Assist with planning and coordinating office meetings, team events, company activities
Manage office-related projects, ensuring timely execution and follow-through
Support company-wide initiatives related to workplace operations and engagement
Handle confidential and sensitive information with discretion and professionalism
Ensure compliance with company policies, safety standards, and applicable regulations
Maintain a clean, organized, and compliant office environment
Qualification
Required
5+ years of experience in office management, facilities management, or a related role
Bachelor's degree in Business Administration, Management, or a related field preferred
Strong organizational and time-management skills with the ability to multitask and prioritize effectively
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Google Workspace
Strong problem-solving skills with a proactive, solutions-oriented mindset
High level of professionalism, integrity, and discretion
Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future
Company
Private Client Select
Private Client Select offers property insurance, auto insurance, financial services, and risk management services.
Founded in 2023Berkeley Heights, New Jersey, USA
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Michael Garamoni
Chief Financial Officer
Chris Donahue
Chief Underwriting Officer
Recent News
2025-01-08
Company data provided by crunchbase