Ivy Tech Community College · 2 months ago
Office Coordinator - Resource Development
Lafayette, IN
Full-time
Onsite
Mid Level
3+ years expIvy Tech Community College is an accredited institution seeking an Office Coordinator for Resource Development. The role involves managing data for fundraising, ensuring compliance with financial policies, and coordinating events related to donor engagement and alumni affairs.
Higher EducationUniversities
No H1B
Responsibilities
Maintain data about prospects, alumni, and donors in Ivy Connect
Organize the resources necessary to produce development events, including the assistance of other college departments, venue, program, invitations, name tags, catering, technology, and day-of-event tasks
Make travel arrangements, prepare travel requests and travel reimbursement and other expense reimbursement requests for development staff
Process incoming/outgoing mail
Hire and supervise intern or work-study student
Receive calls for the Development Office and assist callers with necessary information
Maintain inventories and order office supplies
Use Outlook and Microsoft Office to manage appointments, prepare letters, emails, and other communications and activities
Use Workday to pay invoices
Respond to requests from Executive Director to schedule meetings, respond to emails, prepare meeting materials, and other supporting activities
Perform all of the functions required of the development office for scholarship administration
Assists with Alumni Association
Recommends and designs new stewardship opportunities and vehicles
Performs analysis of data to recommend next steps for cultivation and stewardship (e.g. identifying donors who meet specific follow up)
Other duties as assigned
Assist visitors and provide general College information
Refer specific inquiries to faculty and staff and direct visitors to appropriate offices
Responsible for notifying police, fire departments, security personnel and College facilities staff of emergency situations, including inappropriate persons in the building, while being cognizant of his/her personal safety
Follow-up with supervisor regarding occurrences and actions taken
Coordinate on campus events for the Development Office including room reservations, food requests, invitations, and meeting materials
Maintain and update office files, developing and revising filing system as needed to keep current and accurate records
Monitor office to maintain copier and printer paper, and office supplies
Qualification
Required
Associate degree in related field and three years' work experience required
Must be able to handle confidential information with discretion and maturity
Must have ability to communicate effectively orally and in writing, in person, and by telephone
Preferred
Bachelor's degree in related field preferred
Benefits
Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, , LTD, STD, Identity Guard, etc.
Employer contribution annually to Health Savings Account.
No waiting period to enroll in benefits. Coverage starts on day 1.
Employer contribution to retirement plan. (10% of annual salary, employee contribution not required)
Paid time off: vacation and sick time accrued bi-weekly.
Paid holidays: 9 days plus winter break between December 25th and January 1st.
Free tuition for employees and dependents.
Professional Development opportunities.
Company
Ivy Tech Community College
Ivy Tech Community College of Indiana is a school.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$29.34MKey Investors
Lowe's FoundationLilly EndowmentU.S. Department of Labor
2025-07-18Grant
2024-12-05Grant· $21.9M
2023-06-15Grant
Leadership Team
Martin Pollio
President
Recent News
Inside INdiana Business
2025-11-21
Chicago Tribune
2025-11-04
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