City of Cambridge · 6 hours ago
Executive Assistant to the Mayor
Cambridge, MA
Full-time
Onsite
Entry, Mid Level
2+ years expThe City of Cambridge is seeking an Executive Assistant to the Mayor who will serve as the operational backbone of the Mayor’s Office. This role involves managing day-to-day administrative functions, scheduling, office logistics, and providing high-level support to the Mayor and the team.
EducationEmploymentGovernmentOffice Administration
Responsibilities
Serve as the first point of contact for constituents and visitors, providing professional and responsive customer service, forwarding communications, redirecting questions, answering some
Coordinate and manage office logistics, including the Office’s cloud drive, supplies, mail, expenses, and records
Manage scheduling for the Mayor and staff, including meetings and events
Maintain constituent case logs and manage assigned constituent cases
Draft and submit resolutions, proclamations, and correspondence
Support meetings and events by managing setup, breakdown, and logistics
Provide administrative support for communications and outreach activities, including scheduling events, maintaining contact lists, tracking deadlines, and distributing approved materials
Input, track, and retrieve information using office systems and databases
Represent and staff the Mayor at select events as needed
Perform other duties as assigned by the Mayor or Chief of Staff
Qualification
Required
Bachelor's degree
2-3 years of professional experience in an administrative, executive support, or office management role
Demonstrated experience supporting senior leaders, including managing complex calendars, meetings, and workflows
Excellent organizational skills
Ability to maintain confidentiality as required
Highly adaptable with demonstrated sensitivity to working with diverse populations
Proficiency in Microsoft Office Suite
Ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies
Strong work ethic and ownership
Team orientation and positivity
Communication and attention to detail
Adaptability and multitasking
Commitment to values
Preferred
Experience with Smartsheet or similar systems
Familiarity with the Cambridge community or municipal government
Multilingual proficiency
Benefits
Competitive health, dental, and vision insurance.
Vacation and Sick leave eligible.
Paid Parental Leave.
Sick Incentive Pay Eligible.
3 Personal days.
14 Paid Holidays.
Management Allowance, $2,700/year.
City employee commuter benefits (T-Pass reimbursement Bluebikes membership, EZRide Shuttle membership)
Company
City of Cambridge
City of Cambridge is a government organization that provides administration, education, employment, housing, and community services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Gynal SAINTILIEN
SANITARY, HOUSING & SEALER INSPECTOR
Recent News
Business – Baltimore Sun
2025-09-22
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