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Stanford University · 23 hours ago

Program Coordinator, Abbasi Program in Islamic Studies

Stanford, CA

Full-time

Hybrid

Entry Level

$31.79/hr - $37.96/hr

3+ years exp

Stanford University is a prestigious institution known for its commitment to research and education. The Abbasi Program in Islamic Studies is seeking a Program Coordinator responsible for supporting the Program’s core objectives through event management and communications, ensuring successful execution of academic and public events while managing publications and social media presence.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures

Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors

Perform basic graphic design with limited scope/complexity. Develop a variety of communication pieces including advertising, brochures, newsletters, catalogs, direct mail, fliers, and websites

Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, conference and seminar materials, brochures, and displays

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Process and monitor routine financial transactions, which may include researching and resolving discrepancies

Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves

May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training

Maintain approved content on websites

May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support

May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness

Other duties may also be assigned

Qualification

Event managementGraphic designCommunicationsSocial media managementWebpage managementFinancial transactionsCustomer serviceOrganizational skillsTime managementAttention to detailInterpersonal skillsProblem-solving

Required

High school diploma and three years of administrative experience, or combination of education and relevant experience

Strong organizational and time management skills with acute attention to detail

Ability to complete work assignments with minimal supervision

Flexibility, accountability, enthusiasm, and problem-solving skills

Proficient computer skills, with demonstrated experience using office software, email applications, and social media management tools

Demonstrated ability to follow through on and complete routine tasks accurately and on time

Strong verbal and written communication skills

Excellent customer service and interpersonal skills

Ability to prioritize tasks and manage multiple responsibilities concurrently

Preferred

Four-year college degree or equivalent (preferably in humanities or social sciences)

One-two years of event management experience in an academic setting (2+ years preferred)

A detail-oriented approach to event logistics, and the capacity for thorough and appropriate follow-through with vendors and guests

Strong organizational skills, with experience supporting day-to-day administrative operations

Experience working in a fast-paced, collaborative setting

Excellent English writing, proofreading, and speaking skills necessary for effective communication with faculty, visiting scholars, and other Abbasi Program guests

Experience with timely processing of financial transactions and expenditures

Experience in professionally publicizing events on various social media platforms

Webpage management and editing skills

Experience with Microsoft Office and Google Workspace (Sheets, Docs, Slides, and Forms); familiarity with Canva, Mailchimp, Salesforce, Oracle, Slack, and Zoom preferred

Benefits

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.