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The Campagna Center · 1 day ago

Executive Coordinator

Alexandria, VA

Full-time

Onsite

Mid, Senior Level

3+ years exp

The Campagna Center is a highly esteemed nonprofit in Alexandria, VA, dedicated to empowering children and families since 1945. The Executive Coordinator provides high-level administrative, analytical, and operational support to the President and the Board of Directors, managing complex calendars, supporting Board activities, and overseeing volunteer coordination.

Education

Diversity & Inclusion

Hiring Manager

Gayle C. Todd, PHR, SHRM-CP

Responsibilities

Manage the President’s complex calendar, prioritizing requests, resolving conflicts, and ensuring alignment with organizational priorities

Coordinate meeting logistics, travel arrangements, and executive engagements

Serve as a liaison between the President and internal/external stakeholders

Draft and support creation of executive correspondence, briefing documents, and talking points

Anticipate executive needs and proactively manage deadlines, follow-ups, and action items

Provide comprehensive administrative and governance support to the Board of Directors

Coordinate Board and committee meetings, including scheduling, agenda development, materials preparation, and logistics

Prepare and maintain Board documentation, minutes, resolutions, and governance records

Track Board action items and ensure timely follow-up

Support onboarding and engagement of Board members

Collect, analyze, and synthesize information from multiple sources to provide summaries, insights and support decision-making to executives

Support preparation of presentations and reports for the Board of Directors, Executive Team, internal departments, and external clients or partners

Support preparation of materials for Board meetings, donor briefings, client presentations, and external engagements

Provide coordination and administrative support to the Executive Leadership Team

Assist with preparation of strategic documents, presentations, and leadership communications

Coordinate executive meetings, retreats, and planning sessions

Facilitate cross-functional communication and information flow

Coordinate recruitment, onboarding, scheduling, and deployment of volunteers

Maintain volunteer records, schedules, and databases

Serve as initial point of contact for volunteers

Coordinate volunteer assignments for programs, events, and organizational initiatives

Support volunteer engagement, communication, and recognition efforts

Maintain confidential and sensitive information with discretion

Support operational improvements and process optimization

Assist with special projects and organizational initiatives as assigned

Ensure compliance with organizational policies and governance standards

Qualification

Executive presentation developmentBoard governance coordinationAdvanced calendar managementStakeholder managementVolunteer coordinationInformation synthesisAnalytical skillsMicrosoft Office proficiencyGoogle Workspace proficiencyCommunication skillsAttention to detail