Morgridge Institute for Research · 7 hours ago
Research Administrator
Madison,WI,US
Full-time
Onsite
Mid Level
3+ years expMorgridge Institute for Research is seeking a Research Administrator to provide high-level strategic coordination and administrative leadership for the Coon Laboratory. This role involves managing laboratory activities, overseeing research budgets, and facilitating collaborative research to advance the group's mission.
AssociationBiotechnologyEducationMedical
Responsibilities
Manage administrative and operational activities using UW–Madison and Morgridge Institute systems and policies for the Coon laboratory and metabolism theme as needed
Prepare and coordinate scientific and technical proposals for Coon laboratory, including administrative, budgetary, research, educational, and outreach components
Interpret and communicate federal, state, and university grant compliance requirements; ensure adherence to all applicable regulations
Develop, manage, and implement research budgets in compliance with institutional and sponsor guidelines
Conduct monthly post-award reviews with the PI to ensure appropriate spending and compliance
Work with UW and Morgridge accounting teams on award closeouts
Oversee preparation and submission of annual progress reports
Execute and oversee financial transactions—including expense reports, travel reimbursements, purchase orders, and invoice payments—and support resolution of administrative issues
Maintain capital equipment inventory for the research laboratory, support annual audits
Procure laboratory equipment and supplies and coordinate routine equipment calibration, maintenance, and repairs for laboratory
Develop and maintain a comprehensive reference database tracking publications, collaborations, awards, patents, and trainee outcomes. Additionally, help support the public access compliance of papers that require it
Update and maintain center websites and social media platforms to ensure a professional and consistent public presence
Ensure biosafety protocols are updated; track and ensure completion of all required safety training for laboratory personnel
Oversee compliance with regulations related to biohazards, laboratory safety, waste disposal, and effort certification
Submit MTAs, software agreements, and other research agreements for review through campus channels
Administrate project archive where all research data are stored
Onboard and offboard trainees including lab access, laboratory resources, and appointments
Supervise students and volunteers engaged in non-scientific tasks in support of Coon laboratory operations
Plan and support logistics for advisory board meetings, workshops, consortium meetings, site visits, invited seminars, and other program events
Act as liaison with on-campus and off-campus partners, facilities, and administrative units
Assist with posting job openings, managing personnel appointments, and initiating changes in support staff or project personnel
Perform additional responsibilities as assigned to support the missions of Coon Laboratory, and metabolism theme
Qualification
Required
Bachelor's degree in business, science, biotechnology, or a related field preferred
Minimum of three years of administrative experience required
Experience supporting day-to-day laboratory operations, including supply ordering, equipment maintenance, safety and biosafety oversight, record-keeping, and coordination with research staff
Working knowledge of NIH and NSF policies governing research proposals, awards, and allowable expenditures
Ability to work both independently and collaboratively in a dynamic research environment
Professional and effective communication with individuals at all organizational levels
Strong interpersonal skills, including exceptional oral and written communication abilities
Excellent organizational and time-management skills
Consistently demonstrates respect, integrity, and professionalism in decisions, communications, and actions
Experience in pre-award and post-award research administration
Proven ability to manage multiple projects simultaneously
Proficiency in software and web-based applications, including Microsoft Office and Google Workspace
Experience with website development and management of social media platforms
Ability to interact effectively with individuals from diverse backgrounds and professional levels
Company
Morgridge Institute for Research
Morgridge Institute for Research is a nonprofit institution that focuses on biosciences research for diverse disciplines.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Mattmiller
Chief Communications Officer
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