Melhorn Architecture & Construction · 1 week ago
Executive Assistant and Office Experience Lead
Jupiter, FL
Full-time
Onsite
Mid, Senior Level
3+ years expMelhorn Architecture and Construction is seeking a highly capable Executive Assistant and Office Experience Lead to provide direct, high level support to the Principal while ensuring the office runs smoothly and feels intentional, organized, and professional. This role involves managing complex calendars, coordinating travel, and acting as a strategic partner to leadership, all while fostering a welcoming office environment.
Architecture & Planning
Responsibilities
Serve as a close partner to the Principal by managing calendars, meetings, and key commitments
Anticipate needs, identify conflicts, and proactively manage priorities
Coordinate professional and personal travel, itineraries, and logistics
Manage correspondence, draft communications, and track follow ups through completion
Support personal and professional projects with discretion and attention to detail
Act as a trusted gatekeeper and central point of coordination for leadership priorities
Ensure the office environment remains organized, welcoming, and professional
Serve as the primary point of contact for visitors, deliveries, and general office inquiries
Coordinate vendors and service providers including cleaning, maintenance, and IT support
Oversee office supplies, kitchen essentials, and shared spaces
Track company equipment and software subscriptions
Support onboarding by preparing workspaces and welcoming new hires
Coordinate birthdays, milestones, and small team moments
Assist with team lunches, internal meetings, and occasional office events
Support ad hoc projects for the Principal and leadership team
Assist with occasional personal or household coordination for the Principal
Act as a central organizer for time sensitive initiatives
Qualification
Required
Three to five or more years of experience in executive assistance, administrative leadership, or a similar role
Strong proficiency with Google Workspace including Gmail, Calendar, Docs, and Sheets
Proven experience managing calendars, travel, and leadership priorities
Excellent organizational and time management skills
High emotional intelligence and professional discretion
Company
Melhorn Architecture & Construction
Melhorn Architecture & Construction offers a cohesive design-to-build process, overseeing property feasibility analysis to architectural design and into project execution.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase