North Oaks Health System · 1 week ago
HR Generalist/Leave & Worker's Comp
Hammond, LA
Full-time
Onsite
Mid LevelNorth Oaks Health System is seeking an Employee Leave/WC Liaison to serve as a subject matter expert on leave of absence policies and processes. This role is responsible for supervising the hospital’s Workers’ Compensation program and assisting with leave administration to ensure compliance with applicable laws and regulations.
Health CareHospitalMedical
Responsibilities
Demonstrate an in depth understanding of health system HR policies and processes related to FMLA, ADA, Maternity, Military, Intermittent and Personal leave of absences. Maintain knowledge of all applicable leave and accommodation laws
Document and maintain operational processes and practices to ensure compliance and consistency in the execution and administration of all leave of absence programs
Assist managers and leaders as needed to ensure established leave policies are administered correctly and in accordance with federal and state requirements for leaves of absence
Ensure employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take a leave. Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work
Handle the leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering all required paperwork, determining leave eligibility, designating t the appropriate leave type (if eligible), requesting medical certifications as needed, accounting for intermittent leave use, securing approvals from HR leaders and updating employee status in electronic database
Track and monitor critical dates in the leave cycle and communicates with the employee and manager as appropriate
Preserves confidentiality of employee medical documentation and files
Draft and send appropriate communications to employees and managers within the established timeframes
Keep managers aware of employee leave status and timesheet codes
Complete EIT audit after bi-weekly payroll processes to ensure policy compliance
Perform audits to maintain data integrity in the INFOR
Work as liaison with the hospital’s workers’ compensation Third Party Administrator (TPA) and Workers’ Compensation attorney to facilitate the day-to-day operations of the North Oaks Workers’ Compensation program
Manage, track and trend reports of employee injuries in the electronic Employee Safety system and report to hospital managers, directors and Environment of Care (EOC). Provide follow up with the employee and hospital management in indicated cases
Assist to teach INFOR Training
Review and assess the electronic Employee Safety reports on a daily basis to ensure risk situations are identified and forwarded to Risk Management for follow up. Compile standard reports and productivity data as required by the department and associated committees. Acquire and process injury/trending data to Manager and Director for presentation at specified committee meetings
Assist with employee incident/injury reviews with Risk Management, HSLI, Legal Services and other management meetings. Provide appropriate follow up and concise documentation of all events associated with employee injuries/incidents
Responsible for maintaining, and processing as appropriate, the following records: · . Employer Report of Injury / Illness · . Employee Responsibility document · . Department Environment of Care Report · Choice of Physician Form · . Physician Evaluation Report · . Lost Time Report · . Others as requested by department management
Proved consistent monitoring and progress assessment on all employees on leave from work due to a work-related injury/illness. Provide consistent documentation of changes in work status and program compliance
Schedule and document follow up meetings/conferences with the injured employee
Responsible for reviewing and monitoring all NOHS workers’ compensation claims, write-offs and external bills. Process all approved invoices to the Manager for payment processing
Adheres to North Oaks Health System’s Legal Compliance Program and Federal and State Regulatory guidelines. Stay abreast of legislative changes as they relate to applicable laws
Follow all Policy and Procedures
Adheres to Patient Privacy regulations
Upholds the Mission, Vision, Values and Standards of Behavior
Responsible for insuring confidentiality of employee records and information
Perform other duties as assigned including to assist with department operations
Qualification
Required
Bachelor's Degree in Human Resources Management, Business, or related field is required
Computer skills are required and must include knowledge of Microsoft Word and Excel
Excellent oral and written communication and customer service skills are required
Excellent proofreading skills, customer service skills, and the ability to handle information with tact and confidentiality
Demonstrate an in depth understanding of health system HR policies and processes related to FMLA, ADA, Maternity, Military, Intermittent and Personal leave of absences
Maintain knowledge of all applicable leave and accommodation laws
Document and maintain operational processes and practices to ensure compliance and consistency in the execution and administration of all leave of absence programs
Assist managers and leaders as needed to ensure established leave policies are administered correctly and in accordance with federal and state requirements for leaves of absence
Ensure employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take a leave
Handle the leave administration process from the employee's initial notice of the need for leave to the return to work
Track and monitor critical dates in the leave cycle and communicates with the employee and manager as appropriate
Preserves confidentiality of employee medical documentation and files
Draft and send appropriate communications to employees and managers within the established timeframes
Keep managers aware of employee leave status and timesheet codes
Complete EIT audit after bi-weekly payroll processes to ensure policy compliance
Work as liaison with the hospital's workers' compensation Third Party Administrator (TPA) and Workers' Compensation attorney to facilitate the day-to-day operations of the North Oaks Workers' Compensation program
Manage, track and trend reports of employee injuries in the electronic Employee Safety system and report to hospital managers, directors and Environment of Care (EOC)
Assist to teach INFOR Training
Review and assess the electronic Employee Safety reports on a daily basis to ensure risk situations are identified and forwarded to Risk Management for follow up
Compile standard reports and productivity data as required by the department and associated committees
Assist with employee incident/injury reviews with Risk Management, HSLI, Legal Services and other management meetings
Responsible for maintaining, and processing as appropriate, the following records: Employer Report of Injury / Illness, Employee Responsibility document, Department Environment of Care Report, Choice of Physician Form, Physician Evaluation Report, Lost Time Report, Others as requested by department management
Proved consistent monitoring and progress assessment on all employees on leave from work due to a work-related injury/illness
Schedule and document follow up meetings/conferences with the injured employee
Responsible for reviewing and monitoring all NOHS workers' compensation claims, write-offs and external bills
Process all approved invoices to the Manager for payment processing
Adheres to North Oaks Health System's Legal Compliance Program and Federal and State Regulatory guidelines
Follow all Policy and Procedures
Adheres to Patient Privacy regulations
Upholds the Mission, Vision, Values and Standards of Behavior
Responsible for insuring confidentiality of employee records and information
Preferred
Human Resources, leave administration or workers' compensation experience is preferred
Human Resources certifications such as PHR or SHRM-CP are preferred
Strong Knowledge of FMLA, ADA, USERRA, HIPAA, and Workers' Compensation requirements and laws is preferred
Benefits
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Company
North Oaks Health System
North Oaks Health System is one of Louisiana's largest community hospital organizations and is located in Hammond, Louisiana.
Founded in 1960
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michele Sutton, FACHE
President and Chief Executive Officer
Recent News
New Orleans CityBusiness
2026-01-13
2025-10-11
North Oaks Health System
2025-09-20
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