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Jacksonville Transportation Authority · 19 hours ago

Program Manager

Jacksonville, FL

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Jacksonville Transportation Authority is seeking a Program Manager to oversee the design and construction of critical Authority programs. The role involves managing project schedules, risks, delivery, and budgets while providing strategic direction and coordination among various stakeholders.

ConstructionFleet ManagementTransportation

Responsibilities

Provide highly responsible and complex management, strategic thinking, and policy support to the AVP

Manage and coordinate project level planning, environmental reviews, project development, design and construction phases of assigned programs

Serve as the single point of contact for the assigned programs, engage and collaborate with key stakeholders and elected officials, make presentations to the public, Authority leadership, and JTA's Board of Directors, foster interagency coordination, and work closely with funding partners

Oversee Program staff, program management consultants, and contractors in the delivery of all elements of the Program

Identify project requirements, develop planning scope of work for program projects, and supervise projects through development phases by continued communications with all Construction and Capital Programs team members and integration of team members to promote success of the project

Coordinate with Finance, Legal, and System Development staff to ensure compliance with permitting and grant agency requirements

Collaborate with Procurement staff to procure engineering and other consultant services in accordance with JTA, state and federal guidelines. Negotiate schedules, scopes and fees for design and construction contracts

Collaborate with additional Authority staff regularly to ensure effectiveness in all aspects of communications and project delivery

Supervise, coordinate and monitor the work of engineering consultants on program contracts. Responsible for maintaining project correspondence, records and budgets. Prepare reports and presentations on status of projects, schedules, budgets and concerns, including recommending remedies if objectives cannot be met

Ensure timely plan, document and estimate reviews by staff, general consultants and other agencies; communicate review comments to project consultants; and ensure prompt response and action on documents

Communicate and coordinate with colleagues to ensure consistent execution of policies and procedures

Identify funding opportunities and develop strategies to secure required funding

Maintain a reporting system for all projects with a clear process for early identification and reporting of any deviation(s) from plan

Support System Development staff to identify long-range transportation needs to support the Authority's strategic vision

Develop strategic goals, objectives and milestones for the program and actively monitor and ensure achievement of key milestones

Ensure program staff and consultants meet project performance targets and track project milestones and Authority goals

Establish and maintain program electronic document control systems and network filing structure

Conduct internal audits to review accuracy, quality and completeness of database records and documents

Prepare and assist in preparation of presentations and reports

Ensure project documentation, correspondence and records are stored in accordance with department needs and applicable regulations, laws and funding requirements

Ensure compliance with key Federal Transit Administration (FTA), Federal Highway Administration (FHWA), Florida Department of Transportation (FDOT), and City of Jacksonville (COJ) specifications

Ensure compliance with DBE requirements

Qualification

Civil EngineeringConstruction ManagementProject ManagementProfessional Engineer CertificationTransportation Industry ExperienceCADD/AutoCADProject PlanningBudgetingAnalytical SkillsEffective CommunicationStrategic ThinkingTeam PlayerCustomer Focused

Required

Bachelor's degree in Civil Engineering from an accredited college or university

Registered Professional Engineer in the United States, with the ability to attain PE certification in Florida within the first six months of employment

Ten (10) years of progressively increased responsibility for substantial engineering and construction projects and programs, including two (2) years of supervisory experience

Experience working on projects with total costs of $10M+ and delivering projects on time and within budget

Actively demonstrate JTA's Elements of a Leader, including being engaged, courageous, a good communicator, empathetic, a critical thinker, a team player, a strategic thinker, customer-focused, a change agent/innovative, inspirational/high energy, accountable, and having integrity

Sound practice and knowledge of project planning, development, design, engineering and construction management methods, practices and principles relating to highway, building, transit and bridge construction

Sound familiarity of basic federal, state and local construction codes and laws with knowledge of FDOT requirements preferred

Working familiarity with computer-based programs such as CADD/AutoCAD, GIS systems, QA/QC systems, scheduling, budgeting, database, document management, project management information systems (PMIS) and engineering related software applications

Demonstrated project planning and management experience involving critical path analysis and scheduling to coordinate and prioritize workload

Effective communication skills, both orally and in writing, with employees of all levels within an organization, stakeholders, and project teams

Strong organizational, analytic and strategic-thinking skills with demonstrated ability to create, implement and monitor complex plans and translate those plans into goals and concrete methods and strategies

Proficient with Microsoft Office Suite, including advanced functions in Microsoft Excel, Word, and SharePoint, and project management software

Ability to review, understand and interpret construction plans and specifications

Ability to handle confrontations constructively

Ability to work in a high-pressure environment