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Inside Higher Ed · 3 days ago

Research Administrator III

Gainesville, FL

Full-time

Onsite

Mid Level

3+ years exp

Inside Higher Ed is seeking a Research Administrator III to manage post-award functions related to grant and contract administration. The role involves overseeing financial management, ensuring compliance with sponsor regulations, and preparing reports for faculty and management.

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Responsibilities

Review grant and contract award terms and conditions to determine budgetary requirements, restrictions, invoicing schedules, and other details

Coordinate with Contracts & Grants and other central university offices for proper processing and acceptance of awards

Award set-up in UFIRST and award modifications, assistance with completion of progress reports and preparation of comprehensive reports for all extramural funding in the Department to be provided to PI's and department management committee

Assists with submission of faculty assignment reports as well as time and effort reporting for faculty and staff each semester

Manages key personnel commitments within the commitment module

Assists in the preparation of annual operating budget request (i.e., salary sources, expenses funded from extramural sources)

Prepares special cost and/or budgetary reports as requested

Oversee the financial management of complex grants and contracts, ensuring expenses are allowable, allocable, reasonable, and consistent with sponsor regulations

Coordinates with Pathology Fiscal group to ensure that purchases are appropriately processed and charged to the correct accounts

Assures that grants have funds in the appropriate category and process budget transfers as needed

Analyze project expenses, develop cost projections, and provide financial tracking to ensure fiscal control

Regularly monitor expenditures to identify potential budget overruns or savings

Address and correct errors in fund management, ensuring compliance with sponsor financial guidelines

Assist in preparing for internal and external audits of sponsored projects, ensuring accurate and complete documentation

Prepare and submit financial reports to sponsors and PIs

Ensure timely invoicing and collection of revenue, accurately presenting invoices to sponsors

Assists with project no-cost extensions and close outs including preparation of letters and documents

Responds to requests for information from DSP and C&G personnel and prepares reports as required for all PIs

Enters payroll distributions for the department

Ensures that personnel appointments are made according to grant and departmental operating budgets

Processes retroactive payroll corrections, initiates cross college and prior year payroll updates and requests journal cost transfers to correct payroll that does not get corrected through the retro process

Responds to questions regarding personnel appointments on grants

Back up for pre-award functions, to include: inputting proposals into UFIRST and myUFL

Qualification

Grant administrationContract administrationFinancial managementBudget preparationUFIRST experienceMyUFL experienceAnalytical skillsCommunication skillsAttention to detail