Yale University · 1 day ago
Associate Director of Finance & Administration
New Haven, CT
Full-time
Hybrid
Lead/Staff, Director/Executive
$90K/yr - $166K/yr
5+ years expYale University is committed to contributing to a better tomorrow and is seeking an Associate Director of Finance & Administration. The role involves overseeing financial management and administrative support services for multiple departments within the School of Engineering & Applied Science, ensuring compliance with university policies and effective resource allocation.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Provides efficient and effective delivery and integration of administrative services (academic, financial, research and/or clinical) for which (s)he is accountable
Serves as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services, Faculty Affairs), ensuring providers are apprised of unit needs and relevant information, acting where needed
Monitors the adequacy of service delivered by outside providers
Escalates issues/concerns related to administrative and operational services to the LA
Partners with the LA to build financial plans for the unit
Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget
Recommends adjustments; acts as appropriate
Oversees daily financial monitoring and authorizes transactions per policy
Provides support to unit's Dean/Director/Chair for financial inquiries
Identifies available financial resources (current/future) and recommends how to deploy efficiently to support unit objectives
Prepares all funds budgets including gathering historical information, providing analysis and quality control
Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA
Implements/maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements
Takes corrective action to protect Yale’s assets, resources, information and reputation
Identifies, communicates, and addresses issues/concerns in a timely manner
Ensures all faculty and staff are knowledgeable of the regulations, policies, procedures and Yale requirements as they pertain to their scope of activity
Escalates issues to the LA as appropriate
Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities
Engages in initiatives generated by the LA and the University
Represents unit needs, challenges, and opportunities at the LA and/or University level
Creates opportunities to enhance the image and value of the unit
Shares knowledge and best practices with others
Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned
Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements
Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs
Makes recommendations for the movement of administrative talent and the development of Bus. Ops. staff
Cultivates a diversity of backgrounds and perspectives in the unit
Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process
Translates unit strategy into actions
Recommends resources needed to achieve short and long-term goals; identifies any factors that may impact the unit’s ability to successfully meet its mission and goals
Assesses level of financial and non-financial resources available to achieve the unit's goals, e.g., funding, space, technology, staff capabilities and capacity
Recognizes and raises potential issues, ideas and solutions to LA
May perform other duties as assigned
Qualification
Required
Well-developed managerial, decision-making, planning, organizational, problem-resolution, and leadership skills with the ability to inspire a high level of commitment and performance. Demonstrated ability to manage people on a day-to-day basis, motivate and develop teams, inspiring a high level of commitment and performance
Excellent written and oral communication skills, with the ability to adapt communication styles and negotiate skillfully to address the needs of individuals at all levels within the University
Strong financial reporting and quantitative skills, with the ability to create and analyze financial reports, budgets, and forecasts using tools such as Excel and database management systems
Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment, with the ability to anticipate and manage change proactively
Proven ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed with great capacity for flexibility. Ability to anticipate changes in the business environment and proactively manage change
Minimum of a Bachelor's Degree and five years of related work experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and experience
Preferred
Minimum of a Bachelor's Degree and five years of related work experience, including demonstrated leadership, project management, and financial experience; or an equivalent combination of education and experience. A Master's Degree in business administration and leadership or other advanced business degree is preferred
Understanding of Yale's Financial and Administrative systems, including Workday, YBT, YDX, and PowerBI and familiarity with university policies and procedures
Experience in sponsored awards research environment or finance administration within an academic or highly regulated setting, with knowledge of federal, state, and sponsor regulations
Strong Excel skills and proficiency with financial reporting tools; experience integrating complex financial information to identify themes, trends, and issues
Demonstrated ability to manage relationships, influence outcomes, and work effectively in a complex organization
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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