Kent · 7 hours ago
Administrative Assistant
1795 Beaumont, Beaumont, CA, 77701, US
Full-time
Onsite
Senior Level
5+ years expKent is looking for an Administrative Assistant to be based in their Beaumont, TX office and support regional project site(s). The role involves providing administrative support to senior managers and executives, managing clerical tasks, scheduling, and maintaining office organization.
EnergyEnvironmental ConsultingEnvironmental Engineering
Responsibilities
Assist and contribute to the project to meet its safety targets and advise on safety improvements
Assist the managers and be a team player, collaborate, and add value to the assigned project
Coordinate/Communicate with all disciplines, Contractor, and Client
Assist and support project managers and directors to manage all aspects of projects from early stage to implementation and handover
Provide internal staff with professional administrative support including taking accurate and properly detailed messages
Act as the first point of contact for most clients, answer telephone enquiries in an efficient, friendly, and professional manner
Ensure projects phone directory and internal extension numbers is kept up to date and issued to all relevant employees
Collect and distribute daily mail
Take responsibility for ordering necessary office supplies
Ensure the front office and reception are always clean and tidy, arrange for service when required
Maintain a well-groomed and professional appearance
Provide administrative and secretarial support to Senior Management on request
Greeting visitors, offering them refreshments and arrange for the same, and direct them to the right person, arrange snack/lunch during meeting if required, record and handle all incoming and outgoing couriers, answer calls and taking message, help set up project meetings and book rooms, arranging travel and accommodation as required, organize venues, and carry out all standard administrative duties
Highly experienced in administration software such as Microsoft Office including Word, Excel, PowerPoint…etc
Prepare, organize and store information in paper and digital form, dealing with queries on the phone and by email, manage the incoming and outgoing letters in project, support with the Document Controller in purchasing PPE and other trainings for site visit
Observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country
Aware and adequate training to handle emergency response situations
Aware of the risk control measures, e.g. use of PPE…etc
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development
Qualification
Required
Degree in Business Administration or related field preferred; equivalent experience considered
Minimum 5 years of experience as a Admin on large scale or industrial projects
Excellent oral and written communication and skills
Approachable and good natured
Excellent administration skills organized, thorough, systems orientated with meticulous attention to detail
Effective communication skills to collaborate with project teams, engineers, and other stakeholders
Excellent experience with computer Applications such as Advance Microsoft Office Applications (Word, PowerPoint, Outlook), Advance Excel, ACONEX, FTP site & SharePoint
Excellent experience in Document Management Systems (DMS)
Excellent familiarity with document control procedures and processes
The ability to create a positive, everlasting impression with the most professional, courteous, and expedient manner and to continually strive for superior client service
Effective leadership skills for managing teams
Proactive, punctual and reliable
Well presented and well spoken
Excellent ability to manage planning, competing priorities and manage pressure that results from this
Excellent understanding of the contractual obligations
Benefits
Family-friendly, inclusive employment policies
Flexible working arrangements
Employee networks to support staff from different backgrounds
Company
Kent
Kent is a provider of engineering services for the energy and industrial sectors.
10001+ employees
H1B Sponsorship
Kent has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
2023 (7)
2022 (4)
Funding
Current Stage
Late StageTotal Funding
unknown2023-08-01Acquired
2015-07-23Private Equity
Leadership Team
Damian O'Gara
Chief Digital and Information Officer
Recent News
2025-06-11
2025-06-11
Company data provided by crunchbase