Teacher Retirement System of Texas ยท 3 hours ago
Technology Contract Specialist or Sr.
Austin, TX
Full-time, Contract
Onsite
Mid, Senior Level
3+ years expThe Teacher Retirement System of Texas is seeking a Technology Contract Specialist or Sr. to perform professional contract development and solicitation work related to the procurement of automated information systems and other technology. The role involves coordinating procurement processes, developing solicitation documents, and ensuring compliance with regulations while providing guidance to contract managers and agency staff.
Government Administration
Responsibilities
Coordinates and facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, evaluation scorings, etc
Coordinates or advises with purchasing and contracts staff, contract managers, and management to help resolve complaints involving contractors and/or prospective contractors
Develops or evaluates specifications, statements of work and solicitation documents, including Invitations for Bid (IFB), Requests for Proposals (RFPs), Requests for Offers (RFOs), and Requests for Qualifications (RFQs)
Develops or evaluates specifications, including conferring with vendors and agency staff, to ensure items to be purchased are accurately and completely described
Prepares and signs purchase orders and/or contracts for goods and services; coordinates with Legal Services and/or the to evaluate service delivery, coordinate corrective actions with vendors, and negotiate extensions or modifications to contracts; and enters information into state and/or agency purchasing systems
Prepares formal solicitation documents (including Invitation for Bid, Requests for Offer, Requests for Proposal, and Requests for Qualifications, DIR solicitations) and distributes to appropriate vendors, including Historically Underutilized Business (HUB) vendors
Facilitates the evaluation of vendor responses to determine best value, negotiates with vendors to develop best offer/proposal, and awards purchases
Monitors the procurement and contracting process to ensure that contractors are fairly and objectively selected
Evaluates or negotiates contract terms, conditions, specifications, and provisions in accordance with applicable procurement law and the agency's best interests
Works with legal staff and contractors to finalize contract and purchase order documents
Serves as a primary point of contact for agency contract managers within assigned business unit(s) to facilitate new and existing contracts; and coordinates with L&C, purchasing staff (including the Historically Underutilized Business (HUB) Coordinator), accounting, management, and others as needed to ensure successful solicitation and awarding of contracts
Advises agency managers and staff on contract-related regulations, policies, procedures, processes, systems, best practices, issues, trends, and developments
Participates or provides input or assists in the development of standards for contract administration activities
Reviews requisitions for completeness and compliance prior to processing the solicitation
May processes ProCard purchases according to TRS ProCard rules and regulations and serves as a TRS ProCard holder
May provide guidance or assistance to other purchasing and contracts staff
Provides guidance and expertise to other purchasing and contracts staff regarding the contracting process. ( Senior )
Collaborates or assists the Contract Management Office with developing a contractor oversight process, including risk assessment, monitoring plan, and evaluation criteria to ensure that contractors consistently provide quality services and that funds are spent effectively and efficiently
Assists or maintains with the maintenance of systems for contract administration tracking, record keeping, and reporting
Consults with contract managers in the development of bid and contract specifications and/or contract renewals and amendments
Ensures that contracts comply with all state and agency regulations and policies, and adequately address expected deliverables, performance measures, payment methodology, and consequences for non-performance
Assists in researching and resolving audit exceptions by defining causes of errors and recommending appropriate dispositions
Participates in internal and external audits; research and reconciles audit exceptions; and recommends and/or implements solutions.( Senior )
Collaborates with purchasing and contracts staff and management to research, analyze, and evaluate current agency contract administration practices, policies, procedures, guidelines, processes, systems, and forms; and develops recommendations for improvements
Develops and delivers reports and presentations to agency management and staff regarding contract administration plans, operations, activities, achievements, and related issues
Prepares and submits regularly scheduled and ad hoc reports
Participates on special projects, task forces, and committees
Provides technical assistance to procurement & contracts staff, other agency staff, and vendors regarding state and agency purchasing regulations, policies, and processes
Performs related work as assigned
Qualification
Required
Bachelor's degree from an accredited college or university in supply chain management, business administration, finance, or a closely related field
High school diploma or equivalent and additional full-time experience in contract management, development, administration, negotiations, or related experience may be substituted on an equivalent year-for-year basis
Three (3) years of full-time directly related, progressively responsible experience in contract management, development, administration, negotiations or related experience
One (1) year of full-time directly related, progressively responsible experience working with automated information systems (AIS) technology procurements, Department of Information Resource (DIR) procurements, and Request for Offers (RFO) solicitations, or related experience
Five (5) years of full-time directly related, progressively responsible experience in contract management, development, administration, negotiations, or related experience. ( Senior )
Two (2) year of full-time directly related, progressively responsible experience working with automated information systems (AIS) technology procurements, Department of Information Resource (DIR) procurements, and Request for Offers (RFO) solicitations, or related experience. ( Senior )
Certification as a Certified Texas Contract Developer (CTCD) or equivalent, or must be obtained within six (6) months of employment if not already certified; AND:
Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one (1) year of employment if not already certified
Preferred
One (1) year of experience with contract development and negotiations at a State of Texas governmental entity or similar setting
One (1) year of full-time directly related, progressively responsible experience using the formal solicitation process for awarding technology procurements or related experience
Experience assisting with budget and expenditure administration, supply chain management, purchasing, or related functions
Two (2) year of experience with contract development and negotiations at a State of Texas governmental entity or similar setting. ( Senior )
Two (2) years of full-time directly related, progressively responsible experience using the formal solicitation process for awarding technology procurements or related experience. ( Senior )
Company
Teacher Retirement System of Texas
The Teacher Retirement System of Texas (TRS) is responsible for investing funds under its stewardship and for delivering benefits to members as authorized by the Texas Legislature.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Don Green
Chief Financial Officer
Janie Duarte
Deputy Chief Financial Officer
Company data provided by crunchbase