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City of Somerville · 1 day ago

Grants Administrative Assistant

Somerville, MA

Full-time

Onsite

Mid Level

$65K/yr - $65K/yr

3+ years exp

The City of Somerville is seeking a Grants Administrative Assistant to coordinate the implementation of grant awards and ensure compliance with post-award requirements. The role involves assisting in grant application preparation, maintaining grant deadlines, and managing financial reports related to grants.

Communities

Responsibilities

Assists the Health & Human Services (HHS) Finance Manager and Division Directors/Managers with preparation and budgeting for grant applications on behalf of the HHS Department

Maintains a grant application calendar for all grant deadlines, including but not limited to grant requests, deliverables, and other key milestones

Prepares and submits budget amendments

Assists the HHS Finance Manager in the development of grant administration policies and procedures in accordance with state, local, and federal regulations

Ensures accurate and timely preparation of Invoices, Financial/Non-Financial Reports, along with other reports/deliverables tied to periodic reimbursements in conjunction with the HHS Finance Manager

Submits weekly requisitions, invoice batches, journal entries, and other tasks tied to all HHS grants

Maintains appropriate spreadsheets and documentation to support expenses

Monitors grant budgets and expenditures to ensure spending rates are in line with the approved grant budget

Assist HHS managers in gathering data for reports and ensure that proper records are maintained

Communicates relevant grant information with agency departments and all appropriate HHS Department staff

Other duties as assigned

Qualification

Grant managementBudget preparationData processingSpreadsheet proficiencyOrganizational skillsCommunication skills

Required

High School diploma or equivalent and three (3) years of related experience is required

General knowledge of the City's local government policies and procedures

Knowledge of grants, spreadsheets and tracking costs

Ability to meet and deal appropriately with grant agencies

Ability to handle problems effectively

Ability to communicate clearly, both orally and in writing

Ability to operate a computer

Ability to maintain, manage, and organize records

Ability to deal appropriately with City and Department employees

Excellent organizational skills

Excellent data processing skills in the use of personal computers and office software, including word processing, database, and spreadsheet applications

MA Criminal Offender Record Information (CORI) clearance

Completion of Conflict-of-Interest Law Education training for municipal employees