Career Group ยท 15 hours ago
Temporary Executive Assistant/Receptionist
New York, NY
Full-time
Onsite
New Grad, Entry LevelCareer Group is seeking a temporary Executive Assistant/Receptionist for a financial services company in their New York office. The role involves providing administrative support, managing reception duties, and coordinating meeting logistics.
ConsultingHuman ResourcesRecruiting
Responsibilities
Open and close the front reception desk; monitor reception area
Serve as primary point of contact for clients and guests
Answer and route incoming calls; respond to office and facilities emails
Order supplies and coordinate facilities-related requests
Reserve visitor offices, conference rooms, and manage shared spaces
Coordinate meeting logistics, including external catering
Provide comprehensive administrative support, including travel booking, meeting scheduling, expense reports, and document preparation
Manage and prioritize Outlook calendars, communicating changes and keeping professionals on schedule
Register professionals for conferences and networking events
Arrange catering as needed and support ad hoc requests
Provide backup administrative support to team members
Qualification
Required
Proficient in Microsoft Office (Outlook, Word, Excel, and Teams)
Professional demeanor and appearance
Proactive self-starter who can multi-task
Strong written and verbal communication skills
Well-organized, with strong attention to detail
Preferred
Knowledge with Concur is a plus
Company
Career Group
Career Group is a staffing and recruiting company that provides full-time and temporary placement services.
Founded in 1981Los Angeles, California, USA
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ashley Horn
Executive Assistant to Chief Executive Officer & Chief Medical Officer
Zelda Ordulu
Director of Recruitment & Client Partnerships
Recent News
2025-07-04
Company data provided by crunchbase