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Odyssey Systems · 20 hours ago

Sr. Administrative Support

US-OH-Dayton

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. They are seeking a Senior Administrative Assistant to support the ISR/SOF Directorate, responsible for performing a variety of administrative tasks to ensure the efficient operation of the office.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Perform administrative support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products

Operates with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol

Maintain appointment calendars, VTC and conference room schedules

Schedule meetings and conferences including those involving staff from outside the immediate office

Answers telephones, forwards messages and provides responses to routine queries

Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses

Assist in preparing and updating program office file management documents

Prepare agendas, reports, and briefings for staff meetings

Ensure administrative taskers/packages meet or precede their suspense deadlines

Draft, edit, and staff both military and civilian appraisals and Awards and Decorations

Perform additional administrative tasks as required in support of customer organization

Have access to and perform administrative duties in ATAAPS and DTS

Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters

Support ad hoc tasks as required

Qualification

Administrative SupportDoD ExperienceDocument PreparationCalendar ManagementEvent CoordinationFile ManagementCommunication Skills

Required

US Citizen

Secret clearance

Master's or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD

OR bachelor's degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD

Active secret clearance